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Guidance for Online Students

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Frequently Asked Questions for Residential Students

Waldorf University is committed to providing a safe environment for our students, faculty, staff and guests. This plan is only to be used as a guide to providing a safe environment to all entities while on our campus. Waldorf University has worked closely with and followed recommendations from Winnebago County Health, state health officials and the Center for Disease Control since the COVID outbreak. We have followed the same guidance principles with the development of this plan and will continue to follow their guidance as we progress into our 2021-22 academic year. Waldorf University understands that the safety measures that we are following will not eliminate the possibility of COVID exposure. The precautions we will follow is an attempt to reduce the spread of the virus, not guarantee that we will not have cases happen throughout the year.

  • Are vaccines required to return to campus?

    No, Waldorf will not be requiring students, faculty or staff to receive a vaccine in order to return to campus, but we are encouraging you to take some time to research and discuss the vaccine with your physician so you can make an informed decision about receiving the vaccine. If you choose to get vaccinated we are asking you to do so prior to returning to campus.

    If you can't get vaccinated prior to returning to campus, we will have vaccine clinics available on campus. Those dates will be made available at a later date.

    • Based on CDC guidelines we will continue to quarantine/isolate individuals who test positive for COVID-19 and individuals who are identified through contact tracing.
    • Individuals who are identified as exposed and have been vaccinated will not have to quarantine but will self-monitor.
    • Individuals who are identified as exposed and have not been vaccinated will be required to quarantine/isolate for the designated time as stated by the CDC at the time of identification.
  • What are the expectations for Faculty & Staff on campus?

    Management is reminded that if an employee expresses a need to remain remote for reasons supported by CDC including underlying health conditions, they should be directed to Human Resources. It is not appropriate for a manager to further inquire about an employee’s medical conditions. We will work with employees to accommodate where and as reasonable.

    Any employee who believes they should not return to work on campus or cannot return to work on campus due to any of the following concerns, should contact Human Resources. Examples of potential reasons that would prevent an employee from returning on-site include:

    • Employees who are ill or are exhibiting signs of an active illness and currently seeking a medical diagnosis.
    • Employees with a temperature above normal levels should stay home at least 24 hours of no fever and have not used fever reducing medications.
    • Employee has been advised by a health-care provider to self-quarantine for reasons related to COVID-19.
    • Employee has tested positive for COVID-19.
    • Employee is caring for an individual that is experiencing symptoms of COVID-19 and is currently seeking a medical diagnosis or has tested positive for COVID-19.
    • Employee is caring for their child whose school or place of care is closed due to COVID-19.
    • Employee is experiencing any other substantially-similar condition specified by the US Department of Health and Human Services.
    • Any employee in isolation or quarantine will be expected to work from home if they are able. Those unable to work remotely or not feeling well enough to work will be expected to use available leave for any absence.
     

    Waldorf employees are expected to continue practicing recommended guidelines and/or protocols as established by Public Health and the CDC.

    • Hand washing
    • Social Distancing as appropriate and able
    • Regular disinfecting of work areas.
    • Each employee must have a plan in place to address the sanitation and safety protocols for their work area. Please use the COVID-19 PPE request form on the website to order supplies or signs needed for your area.
    • Mask wearing:
    • Required for those not vaccinated
    • Not required for those who are vaccinated, but they may choose to wear a mask
    • Employees should have a mask available at all times
    • Respect others decisions to wear a mask or vaccinate (circumstances vary from person to person).
    • Signage is available through COVID-19 Signage request form to assist with communication on workspace preferences.
    • Vaccination clinics will be offered in the fall for those wanting to participate
    • Employees are asked not to request proof of vaccination unless involved in contact tracing performed by designated individuals
  • What happens if a faculty or staff member tests positive?

    Should an employee or student test positive for COVID they must notify Human Resources at 641.585.8197 or humanresources@waldorf.edu.

    We will take the following actions:

    1. Waldorf will ensure that the individual has followed the guidance of their medical provider and local health officials for self-isolations protocols.
    2. Waldorf will notify public health officials to assist the University in conducing contact tracing to help determine who may have been exposed to the virus.
    3. Contact tracing includes co-workers and/or students with prolonged contact (within 6 feet of the individual for at least 10 minutes).
    4. All risk determined contacts will be directed to stay home and in self-quarantine. The number of days in which the individual will be directed to self-quarantine will be consistent with the public health official’s recommendation.
  • What happens if a resident student living on campus tests positive or is exposed to someone with Covid-19?

    Should a student test positive, the university will take the following actions:

    • Do NOT attend class or any activity on campus.
    • Immediately notify university nurse by calling 641.590.0619
    • Student Health Services (SHS) will follow WPH, IDPH and CDC guidelines for positive Covid test results.
    • Fully vaccinated persons that test positive for covid would need to isolate at home or in a specified campus housing location for 10 days as per CDC guidelines.
    • Unvaccinated persons that test positive for Covid would need to isolate for 10 days as per CDC.
    • Fully vaccinated persons that have been exposed to someone who has Covid-19, do not need to quarantine or get tested unless they have symptoms.
    • Unvaccinated person that have been exposed to someone who has Covid-19, will need to quarantine at home or in a specified campus housing location. Guidelines per CDC will be followed for stopping quarantine. There are currently 2 options to stop quarantine after 10 days without testing or after day 7 after receiving a negative test result (test must occur on day 5 or later)
    • All of these are subject to change–We will continue to monitor and follow state and county public health as well as the CDC.
    • Student may return home for isolation or quarantine, if parents would prefer that option.
    • Student will have all meals delivered to their room.
    • Student must provide a release from their health care provider for return to participate in athletic program.
  • What happens if a COMMUTER student tests positive?

    Should a student test positive that does NOT live in the residence halls, the university will take the following actions:

    • Do NOT attend class or any activity on campus.
    • Immediately notify university nurse by calling 641.590.0619
    • Student Health Services (SHS) will contact WPH, IDPH and CDC guidelines for positive COVID test results.
    • Fully vaccinated persons that test positive for covid would need to isolate at home or in a specified campus housing location for 10 days as per CDC guidelines.
    • Unvaccinated persons that test positive for Covid would need to isolate for 10 days as per CDC.
    • Fully vaccinated persons that have been exposed to someone who has Covid-19, do not need to quarantine or get tested unless they have symptoms.
    • Unvaccinated person that have been exposed to someone who has Covid-19, will need to quarantine at home or in a specified campus housing location. Guidelines per CDC will be followed for stopping quarantine. There are currently 2 options to stop quarantine after 10 days without testing or after day 7 after receiving a negative test result (test must occur on day 5 or later)
    • All of these are subject to change–We will continue to monitor and follow state and county public health as well as the CDC.
    • Student must provide a release from their health care provider to return to participate in athletic programs.
    • Student will be encouraged to contact instructors of COVID-19 issues.
  • What happens if a student is showing symptoms of COVID-19 and does not feel well?
    • Do NOT attend class or any activity on campus.
    • Contact the university nurse by calling 641.590.0619, by email at mathiasem@waldorf.edu, or your health care provider.
    • If tested for COVID-19, self-quarantine and do not attend class or any campus activity until results are known.
  • What are the required safety procedures?

    Per local and state health officials and CDC guidelines Waldorf University will follow recommendations in the following areas. (We will adjust our best practices as CDC adjustment occurs.)

    Hand Washing, Sanitation, Face Coverings, Social Distancing:
    Everyone entering Waldorf University facilities will be required to observe safety practices:

    1. Stay home if they have a fever, symptom of COVID-19, or just not feeling well.
    2. Continue to encourage health-promoting behaviors such as hand hygiene and respiratory etiquette to reduce the spread of infectious disease in general.
    3. Masks - students, faculty and staff who are fully vaccinated do not need to wear masks, except where required by federal, state or local laws, rules and regulations, including local business and workplace guidance. Although fully vaccinated persons do not generally need to wear masks, CDC recommends continued masking and physical distancing for people with weakened immune systems. We will be supportive of students, faculty or staff who choose to continue to wear a mask for any reason.
     

    Social Distancing Guidelines
    In adherence to CDC Guidelines the following expectations will be implemented:

    • Employees and students are expected to stay at home when they are not feeling well and consult with their healthcare practitioner if they are experiencing symptoms related to COVID-19.
    • In accordance with CDC Guidelines, if an employee or student is experiencing fever or respiratory symptoms, they are to:
    • Share this information with their direct supervisor (or instructor in the case of a student) or Human Resources as soon as possible.
    • They will be directed to leave the facility and contact their healthcare provider.
    •  
    • They will not be allow to return to work or class and should self-quarantine until they:
    • Have had no fever and have not used fever reducing medications for at least 72 hours, and
    • Their other symptoms have improved, and at least 10 days have passed since symptoms first appeared if COVID confirmed positive.
     

    Respect for Persons: Employee and student commitment to safety protocols:

    • Disposable equipment will be utilized when applicable.
    • Hand hygiene will be encouraged by students and employees.
    • PPE will be utilized in accordance with the most recent recommendation of program (where applicable), or public health officials.
    • Education regarding COVID protocols will be placed throughout high traffic areas, sent via emails and/or social media.
    • Each department or office area will assume disinfecting responsibly for their work areas.
  • Additional campus safety procedures that Waldorf will enforce:

    To promote social distancing guidelines additional procedures will include:

    • Barriers will be installed in areas in which employees are restricted to close conversations.
    • Hand-sanitizing stations will be accessible throughout campus.
    • Scheduling of classes, programs and activities will be monitored and reviewed per CDC guidelines if circumstances change.
     

    Centralized ordering of all COVID related health, safety, and sanitization equipment will occur with the Vice President for Plant & Auxiliary Services. Please use the COVID-19 PPE request form on the website to order supplies or signs needed for your area.

  • Will visitors be allowed on campus?

    Visitors and vendors will be allowed on campus unless conditions change requiring new guidelines per county public health, state health or CDC.

  • Are there any restrictions for move-in?
    1. Currently no restrictions on the move in process for students, family or guests when student arrive in august to check in.
    2. Please follow standard safety precautions as per CDC.
  • What are the Fall 2021 Campus Dining procedures?

    Per local and state health officials and CDC guidelines Waldorf University will follow recommendations in the following areas. We will adjust our best practices as CDC recommendation and COVID adjustments are needed.

    Campus Dining Room, Campus Center & Warrior Crossing:
    Everyone entering University Dining facilities will be required to observe safety practices. We fully expect to reopen with full-service dining and seating in the dining hall with limited take out options available on an as needed on a case by case basis. We expect full services in the Warrior Crossing to resume with some modification. We expect to have all stations open with the start of the Academic Semester.

    Hand Sanitizer Stations, CDC and industry recommended cleaning and service standards will be in place and will be modified as needed with signage for best practices while in the Dining Room. Failure to follow stated guidelines will be considered a Student Conduct violation and subject to review by the Student Life Review Board.

    Hours and Availability: We expect to resume normal hours for both locations beginning with the academic semester. We do however reserve the right to modify service based on current local conditions and COVID status, following recommendations from the University COVID Task Group and local Health Department guidelines.

    1. Waldorf Issued ID needed at All Meals, we will continue to be closed to the general public for all meals until further notice.
    2. Proper Hygiene and Dress Required at every meal after athletic practices.
    3. All must shower after practice before coming to the Dining Room.
    4. Clean shirt with sleeves covering entire torso, no cut off or sleeveless shirts please.
    5. Clean shorts to knee.
    6. No Cleats or shoeless.
    7. Dining time will be set by your coaches for your activity, please adhere to those times so we can limit crowds.
  • Are there any changes or modifications for Residence Life procedures?
    1. Currently there are no limitations to common areas or room capacity.
    2. Encourage all to follow safety precautions in lounges, lobbies, games rooms and residence rooms such as hand hygiene, respiratory etiquette, reporting illness and masking if not vaccinated.
  • Are there any guidelines for International Students?

    International students returning to the US and Waldorf campus will need to follow WHO and CDC guidelines. Please reach out to Megan Gabriel at 641.585.8490 or via email megan.gabriell@waldorf.edu megan.gabriell@waldorf.edu with any questions.

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How did Waldorf University distribute the HEERF funds to Waldorf students?

A portion of the CARES Act allocated a sum of funds to be distributed directly to students. Waldorf University followed the directives per Department of Education (ED) guidelines and distributed a majority of the money equally amongst qualifying individuals. Waldorf University has also set up a separate HEERF fund that allows eligible students in need to apply for additional funding. The initial distribution and need fund combined will spend the total allocation provided to Waldorf University by the ED for students.

Please contact the financial aid department for further information on the HEERF funds and how Waldorf University distributed funds to students. Please contact financial aid at 641.585.8121 or finaid@waldorf.edu for additional assistance.

HEERF I

  • Waldorf University signed and returned the certification and agreement form and has used or will use the funds to provide the mandated amount of at least 50% of the emergency financial aid grants to students.
  • Waldorf University received a $248,610 authorization under the HEERF student portion.
  • Waldorf University distributed $212,250 within the first 30 days of the distribution.
  • Waldorf University distributed the final $36,360 to qualified individuals that applied through the additional funds process. The business office issued and mailed checks on July 28, 2020 to all of the qualified students that went through the HEERF Additional Funds application process.
  • 407 students qualified under ED qualifications provided to Waldorf University.
  • Waldorf University provided an even distribution to all qualifying students, minus the additional need request portion. Each qualifying student received a check for either, $250.00 (Part-time students) or $500.00 (full-time students).
  • Waldorf University has distributed the entire HEERF fund of $248,610 to qualified Waldorf Students.
  • Waldorf University also received a $248,610 authorization under the HEERF institutional portion. This portion was used to partially reimburse students for room and board that had to move out of the dorms due to COVID-19. Students also may have been partially reimbursed for comprehensive fees out of the institutional portion. 

HEERF II - CRRSAA

  • Waldorf University signed and returned the certification and agreement form and with the assurance that the institution has used the funds to provide the mandated amount of 100% of the funds as emergency financial aid grants to students
  • Waldorf University received a $445,082 authorization under the HEERF II student portion.
  • Waldorf University distributed $432,150 within the first 30 days of the distribution to all qualified students.
  • Waldorf University will distribute the final $13,832 to qualified individuals that applied through the additional funds process. The business office  will issue and mail checks on April 30, 2021 to all the qualified students that went through the HEERF II Additional Funds application process.
  • 571 students qualified under ED qualifications provided to Waldorf University.
  • Waldorf University provided an even distribution to all qualifying students, minus the additional need request portion.    
  • Each online qualifying student received $100 (Pell grant eligible and were enrolled when the pandemic started while continuing to be enrolled in the most recent 2021 term offerings).
  • Waldorf University will distribute the entire HEERF fund of $445,082 to qualified Waldorf students by April 30, 2021.

HEERF III - ARP

  • Waldorf University signed and returned the certification and agreement form and with the assurance that the institution will use the funds to provide the mandated amount of 100% of the funds as emergency financial aid grants to students.     
  •  Waldorf University will receive $268,252 authorization under the HEERF III student portion.
  • Waldorf University will start distribution of the HEERF III funds in the fourth quarter of this year.
  • The estimated number of students at Waldorf University that will be eligible to receive emergency financial aid grants is 882. 
HEERF I, II, III Quarterly Report
Cares Act Quarterly Report, 9/30/20
Cares Act Quarterly Report, 12/31/20