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Guidance for Online Students

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Frequently Asked Questions for Residential Students

Waldorf University is committed to providing a safe environment for our students, faculty, staff and guests. This plan is only to be used as a guide to providing a safe environment to all entities while on our campus. Waldorf University has worked closely with and followed recommendations from Winnebago County Health, state health officials and the Center for Disease Control since the COVID outbreak. We have followed the same guidance principles with the development of this plan and will continue to follow their guidance as we progress into our 2020-21 academic year. Waldorf University understands that the safety measures that we are following will not eliminate the possibility of COVID exposure. The precautions we will follow is an attempt to reduce the spread of the virus, not guarantee that we will not have cases happen throughout the year.

We will continue to focus on limiting guests from outside of the Waldorf community on the physical Waldorf University Campus. Guests must meet and follow the same CDC guidelines provided in this FAQ.

  • Where can fac/staff provide response to the COVID-19 response plan?

    Please submit us know any comments, concerns or suggestions you might have regarding our COVID response plans via the Response Form.

  • What are the requirements for Faculty & Staff returning to campus?

    Those employees that will be coming back to campus in August are required to follow the “Required Safety Procedures” listed in this document.

    Key faculty and staff arrival dates:
    Faculty: August 17 - New Faculty Orientation Week.
    Staff: August 1 & 15 – 10 month contracted employees

    Waldorf will follow recommended guidelines and/or protocols as established by Public Health and the CDC.

    • Management is reminded that if an employee expresses a need to remain remote for reasons supported by CDC including underlying health conditions, they should be directed to Human Resources. It is not appropriate for a manager to further inquire about an employee’s about medical conditions. We will work with employees to accommodate where and as reasonable.

    Any employee who believes they should not return to work on campus or cannot return to work on campus due to any of the following concerns, should contact Human Resources. Examples of potential reasons that would prevent an employee from returning on-site include:

    • Employees who are ill or are exhibiting signs of an active illness and currently seeking a medical diagnosis.
    • Employees with a temperature above normal levels should stay home at least 72 hours of no fever and have not used fever reducing medications.
    • Employee has been advised by a health-care provider to self-quarantine for reasons related to COVID-19.
    • Employee has tested positive for COVID-19.
    • Employee is caring for an individual that is experiencing symptoms of COVID-19 and is currently seeking a medical diagnosis or has tested positive for COVID-19.
    • Employee is caring for their child whose school or place of care is closed due to COVID-19.
    • Employee is experiencing any other substantially-similar condition specified by the US Department of Health and Human Services.
  • What are the expectations for Waldorf employees?
    • All students, faculty and staff will be required to practice the Required Safety Practices provided in the Fall 2020 Operations document.
    • Before any employee returns to the office or on-site: Employees will be asked to self-assess their symptoms by checking their temps before coming in to the office and asking the basic questions about exposure and symptoms. Please contact Nurse Mary if you have any questions.
    • We will continue to follow CDC Guidelines for persons potentially exposed or symptomatic. Any individuals who exhibit or who live with a person who has signs of fever, cough, and shortness of breath will not be allowed on campus.
    • Each employee must have a plan in place to address the sanitation and safety protocols for their work area. Please use the COVID-19 PPE request form on the website to order supplies or signs needed for your area.
    • For Iowa Employees: encouraged to take the Test Iowa screening and if desired opt to be tested. At this time anyone who wants to be tested is able to do so.

    Please use the COVID-19 PPE request form on the website to order supplies or signs needed for your area.

  • What happens if a faculty or staff member tests positive?

    Should an employee or student test positive for COVID they must notify Human Resources at 641.585.8197 or

    We will take the following actions:

    1. Waldorf will ensure that the individual has followed the guidance of their medical provider and local health officials for self-isolations protocols.
    2. Waldorf will notify public health officials to assist the University in conducing contact tracing to help determine who may have been exposed to the virus.
    3. Contact tracing includes co-workers and/or students with prolonged contact (within 6 feet of the individual for at least 10 minutes).
    4. All risk determined contacts will be directed to stay home and in self-quarantine. The number of days in which the individual will be directed to self-quarantine will be consistent with the public health official’s recommendation.
  • What happens if a RESIDENT student tests positive?

    Should a student test positive in the residence halls, the university will take the following actions:

    • Do NOT attend class or any activity on campus.
    • Immediately notify university nurse by calling 641.590.0619
    • Student Health Services (SHS) will contact WPH for assistance with contact tracing and further recommendations.
    • Student will be required to quarantine in specified on-campus housing location for 14 days or longer, depending on symptoms and direction from health care provider or college nurse. Student may return home for quarantine, if parents would prefer that option.
    • Student will have all meals delivered to their room.
    • Student will be monitored by university staff and contact information will be provided to the student while in quarantine.
    • Student must provide a release from their health care provider, health department or university nurse before their return to class or assigned room.
  • What happens if a COMMUTER student tests positive?

    Should a student test positive that does NOT live in the residence halls, the university will take the following actions:

    • Do NOT attend class or any activity on campus.
    • Immediately notify university nurse by calling 641.590.0619
    • Student Health Services (SHS) will contact WPH/medical clinics for assistance with contact tracing and further recommendations.
    • Student will be required to quarantine at their home for 14 days or longer, depending on symptoms and direction from health care provider.
    • Student must provide a release from their health care provider, university nurse or health department before return to class.
    • Student will be encouraged to contact instructors of COVID-19 issues.
  • What happens if a student is showing symptoms of COVID-19 or does not feel well?

    Should a student test positive that does NOT live in the residence halls, the university will take the following actions:

    • Do NOT attend class or any activity on campus.
    • Contact the university nurse by calling 641.590.0619 or your health care provider.
    • If tested for COVID-19, self-quarantine and do not attend class or any campus activity until results are known.
  • What are the required safety procedures?

    Per local and state health officials and CDC guidelines Waldorf University will follow recommendations in the following areas. (We will adjust our best practices as CDC adjustment occurs.)

    Hand Washing, Sanitation, Face Coverings, Social Distancing:
    Everyone entering Waldorf University facilities will be required to observe safety practices:

    1. Stay home if they have a fever, symptom of COVID-19, or just not feeling well.
    2. Hand washing or use of hand sanitizer.
    3. Wear face coverings over the nose and mouth at all times in common areas where social distancing cannot be observed.
    4. Social distancing (six foot spacing) will be required at all times.

    Social Distancing Guidelines
    In adherence to CDC Guidelines the following expectations will be implemented:

    • Meetings should follow CDC guidelines for group size or be held in the virtual format if possible.
    • All employees and students are expected to maintain a distance of at least 6 feet from other individuals.
    • Room spaces will be limited to 50% of maximum capacity based on square footage.
    • Employees and students are expected to wash their hands frequently with soap and water, using hand sanitizer in between washings after touching other surfaces or objects.
    • Employees and students are expected to stay at home when they are not feeling well and consult with their healthcare practitioner if they are experiencing symptoms related to COVID-19.
    • In accordance with CDC Guidelines, if an employee or student is experiencing fever or respiratory symptoms, they are to:
    • Share this information with their direct supervisor (or instructor in the case of a student) or Human Resources as soon as possible.
    • They will be directed to leave the facility and contact their healthcare provider.
    • They will not be allow to return to work or class and should self-quarantine until they:
    • Have had no fever and have not used fever reducing medications for at least 72 hours, and
    • Their other symptoms have improved, and at least 10 days have passed since symptoms first appeared if COVID confirmed positive.

    Respect for Persons: Employee and student commitment to safety protocols:

    • Symptom screening of all students will be conducted upon initial return to campus.
    • Employees will continue to self-screen daily for symptoms upon return to campus.
    • Disposable equipment will be utilized when applicable.
    • Reusable supplies and equipment will be disinfected before each class session by the room user, in between student use and after the lab sessions. This will be completed with disinfectant wipes, bleach, alcohol wipes and/or hand sanitizers available in the classroom.
    • Hand hygiene will be required by students and staff.
    • PPE will be utilized in accordance with the most recent recommendation of program (where applicable), or public health officials. ALL students, faculty, and staff wear face coverings over the nose and mouth at all times in common areas where social distancing cannot be observed.
    • Students and staff will maintain 6 foot required social distancing at all times.
    • Education regarding PPE and social distance requirements will be placed throughout high traffic areas.
    • Each department must follow the sanitation and safety protocols for their area/program.
    • Each department or office area will assume disinfecting responsibly for their work areas by wiping down door handles, light switches, key boards, pens, calculators, phone, etc. with bleach wipes.

    COVID Health Screening Assessment Tool is completed and approved by Human Resources

  • Additional campus safety procedures that Waldorf will enforce:

    To promote social distancing guidelines additional procedures will include:

    • ALL students, faculty and staff wear face coverings over the nose and mouth in common areas and offices/rooms where social distancing cannot be observed.
    • Protective barriers will be installed in areas in which employees are restricted to close conversations.
    • Hand-sanitizing stations will be accessible throughout campus.
    • Common meeting areas will be re-designed to adhere to social distancing guidelines.
    • Doors will be propped open when available.
    • Educational signs will be posted in common areas on campus to remind employees and students of proper social distancing guidelines and sanitizing precautions.
    • Scheduling of classes, programs and activities will be carefully exercised as to control the building occupancy.

    Centralized ordering of all COVID related health, safety, and sanitization equipment will occur with the Vice President for Plant & Auxiliary Services. Please use the COVID-19 PPE request form on the website to order supplies or signs needed for your area.

  • Will visitors be allowed on campus?

    Any approved vendors or visitors on campus will be required to:

    1. Follow the Required Safety Procedures listed above.
    2. Complete the COVID Health Screening Tool.
    3. Maintain proper social distancing.
    4. Each department will have a manual log that will track vendors/visitors that have visited the department.
    5. Sporting events, concerts, convocation and other group events are still being discussed.
    6. No visitors will be allowed into residence halls or dining facilities.
    7. Visitors will not be allowed for social gatherings on campus.
  • Are there any travel restrictions for faculty, staff and students?
    • All non-essential work related travel is suspended until further notice.
    • Essential business travel should not be conducted by mass transportation methods if at all possible.
    • All travel should be conducted in a manner that social distancing can be practiced at all times.
    • All essential business travel must be approved by the appropriate Council member.
    • All school related student travel requests musts be approved in advance by the Emergency Response Team–COVID-19. This is for individual(s), groups, clubs or organizations and athletic/performing arts groups.
  • Residence Life move-in information:
    1. Move in days/times will be staggered.
    2. International students will be quarantined in separate rooms for 14 days upon their arrival and are encouraged to arrive two weeks early.
    3. All students are required to complete the COVID-19 Screening Assessment Tool prior to move in.
    4. One individual will be allowed on campus to assist the student during move-in day.

    Fall 2020 Student arrival dates & times:

    • July 29-31, International Fall Athletes
    • August 3-6, All Other International Student
    • August 4-5, Residence Life Student Staff
    • August 10-11, Volleyball
    • August 11-12, Men’s and Women’s Soccer
    • August 12-13, Football
    • August 14, Theatre/Select Communications Students
    • August 17-18, Music/Cheer/Cross Country
    • August 21, Orientation Leaders
    • August 22-24, New First Year Students
    • August 24-25, Returning Students
    • August 24, Convocation – 4:30 p.m.
    • August 24, Dinner with Faculty and New Students – 5:30 p.m.
    • August 26, First Day of Classes
  • Are there any changes or modifications for Waldorf's Transportation Services (vehicles, vehicle capacity & location pickups)?
    • Masks for drivers and students are required and will be available in vehicle.
    • Limit number of people in vehicle. No one in the passenger seat.
    • Limit 2-3 in van for shuttles.
    • Install protective barrier behind driver seat (select two-three vans).
    • Create larger list of drivers available for additional rides due to reduced load.
    • Charge modification pushing use out of MC and MPLS.
    • 100 MPLS (shuttle days)
    • $20 Mason City
    • Shuttle times may be arranged daily dependent upon demand. Families may reserve rides through the website and require 72 hours advance notice
  • Are there any changes or modifications for Residence Life procedures?
    1. No guests will be allowed in the any areas of the residence halls (rooms, common spaces) and cafeteria.
    2. Game rooms will be closely monitored for social distancing, and sanitized after each use.
    3. Limit group size to 50% of posted room capacity based on square footage.
    4. Lounges, lobby areas, and cafeteria will have furniture removed and/or arranged to allow for social distancing.
    5. Laundry rooms will be limited to 50% of room capacity based on posted occupancy.
    6. Wear face coverings over the nose and mouth in common areas and in other locations where social distancing cannot be observed.
    7. Staff working will wear appropriate PPE for the task they are performing.
    8. Established quarantine rooms have been established in Rasmusson Hall.
  • Are there any guidelines for International Students?

    International students returning to the US and Waldorf campus would need to isolate for 14 days after returning from a country affected by COVID-19:

    • Early move in’s will be placed in Rasmusson Hall during the quarantine period. Late move in’s may be placed in other designated quarantine spaces.
    • Campus Dining will put together Room Service type menus. Students will be provided a box breakfast with snacks for the day, a box lunch with sandwich meal and a hot packages dinner from the menu.
    • Logistics to be determined by numbers of students.
    • Do not go to classes, meetings, public areas or attend gatherings.
    • Do not use public transportation, ride sharing, taxis or school transportation.
    • Postpone any additional travel. If travel is absolutely necessary, it is important that if you become ill while traveling that you inform healthcare and local public health personnel about your recent travel.
    • Wash your hands often and practice good hygiene.
    • Postpone all non-essential medical appointments until you have completed your 14 day quarantine period. If you have an essential medical appointment during this time, please work with the university nurse or your healthcare and local public health professionals as needed to help coordinate the visit.
    • You are not able to attend any practice, workouts, team meetings, social activities until the quarantine is complete.
    • Waldorf University will provide in a public accessible area a Rasmusson Hall cell phone to contact campus personnel if needed.
    • Required to follow all protocols to ensure the health and safety of staff personnel.
  • What should International Students be watching for during quarantine?
    • Take your temperature twice a day. Watch for a fever.
    • Watch for cough or shortness of breath/difficulty breathing, fatigue, loss of taste or smell or chills.
  • What should International Students do if they develop a fever, cough or have difficulty breathing?
    • Contact the university nurse (office: 641.585.8157 or cell: 641.590.0619) or your healthcare provider and tell them about your recent travel to a COVID-19 affected area. If you require medical assistance, these professionals will help you develop a plan to safety get to a healthcare provider. DO NOT use public transportation, ride sharing or taxis.
    • Cover your mouth and nose with a tissue when you cough and sneeze and wash your hands often.

    If you need emergency medical attention any time during the monitoring period, call 911 and let them know you have been self-monitoring for novel coronavirus (COVID-19).

  • What is Waldorf's communication plan for faculty, staff & students?
    • The COVID-19 committee held a virtual Faculty/Staff meeting – July 16, 2020
    • The COVID-19 committee emailed the fall prep plan to faculty/staff – July 16, 2020
    • The Faculty/Staff COVID-19 Response Form will remain available during the academic year.
    • Weekly Email updates
    • Social media updates as needed
    • Weekly updates on website – Fall 2020 Info
  • I don't see my topic and I need to talk to someone...who do I call?
    • Admissions & Financial Aid – – 641.585.8112
    • Registrar – – 641.585.8696
    • Business Office – – 641.585.8160
    • Academic Affairs – 641.585.8133 or 641.585.8134
    • Athletics – 641.585.8182 or 641.585.8183
    • I.T. – – 641.585.8490
    • Dining Services – 641.585.8172
    • Health Services – 641.585.8157
    • Counseling – 641.585.8160
    • Facilities – 641.585.8173
    • After Hours – 641.590.4318

How did Waldorf University distribute the HEERF funds to Waldorf students?

A portion of the CARES Act allocated a sum of funds to be distributed directly to students. Waldorf University followed the directives per Department of Education (ED) guidelines and distributed a majority of the money equally amongst qualifying individuals. Waldorf University has also set up a separate HEERF fund that allows eligible students in need to apply for additional funding. The initial distribution and need fund combined will spend the total allocation provided to Waldorf University by the ED for students.

Please contact the financial aid department for further information on the HEERF funds and how Waldorf University distributed funds to students. Please contact financial aid at 641.585.8121 or for additional assistance.

  • Waldorf University signed and returned the certification and agreement form and has used or will use the funds to provide the mandated amount of at least 50% of the emergency financial aid grants to students.
  • Waldorf University received a $248,610 authorization under the HEERF student portion.
  • Waldorf University distributed $212,250 within the first 30 days of the distribution.
  • Waldorf University distributed the final $36,360 to qualified individuals that applied through the additional funds process. The business office issued and mailed checks on July 28, 2020 to all of the qualified students that went through the HEERF Additional Funds application process.
  • 407 students qualified under ED qualifications provided to Waldorf University.
  • Waldorf University provided an even distribution to all qualifying students, minus the additional need request portion. Each qualifying student received a check for either, $250.00 (Part-time students) or $500.00 (full-time students).
  • Waldorf University has distributed the entire HEERF fund of $248,610 to qualified Waldorf Students.
  • Waldorf University also received a $248,610 authorization under the HEERF institutional portion. This portion was used to partially reimburse students for room and board that had to move out of the dorms due to COVID-19. Students also may have been partially reimbursed for comprehensive fees out of the institutional portion.