Student Laptop Policies
Laptop Distribution Dates:
• In general, the IT Dept. will distribute laptop computers to full-time students during the first week of classes each semester.
• Students arriving on campus early to participate in various camps may receive their laptop early at no additional charge; pending laptop availability.
Laptop Insurance:
• All students assigned a Waldorf laptop are STRONGLY ENCOURAGED TO INSURE THE LAPTOP AGAINST DAMAGE AND/OR LOSS.
• Students are encouraged to add their assigned laptop to their parent’s homeowner’s or rental insurance policy.
• Stand-alone insurance policies for laptops are also available. These may be obtained from an insurance agent. The IT Dept. has information available for laptop insurance.
• Students who choose not to purchase insurance are responsible for all costs of theft or damage.
Laptop Rental Fees:
• All full-time students receive a laptop at no additional charge.
• Part-time students may rent a laptop, based on availability, at a cost of $350 per semester. Rental forms are available from the IT Dept.
• The Exceptions to Rental Fees for part-time students are:
• Part-Time Graduating - Student’s who will be graduating with a bachelor’s degree and who are part-time in their final semester before graduation are eligible to have the rental fee waived upon completion and approval of the REQUEST FOR EXCEPTION TO COLLEGE POLICY form and must be listed on the Register’s Roster as a PT Student. Students must complete and return the form to the IT Dept. on or before the Laptop Return Date to qualify for a waiver. The form is available at the IT Dept.
• May Term - Students enrolled in May Term courses may be eligible to retain their laptops at no additional cost for the duration of the May Term course if the student was full-time in the immediately preceding Winter semester. Students must be listed on the Register's May Term Student Roster on or before the Laptop Return Date to qualify for a waiver.
• Internship - Students who need to use their laptop on an approved registered internship. Student must complete the REQUEST FOR EXCEPTION TO COLLEGE POLICY form and be listed on the Register’s Internship Student Roster.
• Spring Team Athletes - Student athletes staying on campus after the end of the winter semester due to Spring team sports schedules may keep their laptop until they depart at no additional charge; pending laptop availability. The students name must be listed on the Team Roster issued by the coach.
Change in Full-time Status of Student:
• Students who move from full-time to part-time status must return their laptop to the IT Dept within one week of the status change or within one week of the last day to drop or add classes; whichever is earlier.
Laptop Return Dates:
• The official Laptop Return Date is the last business day of finals week.
• Students who are enrolled full-time in consecutive semesters may keep their laptop assigned to them during the break between consecutive semesters only. Consecutive Semesters are as follows: Fall to Winter and Winter to Spring
• Students may request an extension to the Laptop Return Date by completing a REQUEST FOR EXCEPTION TO COLLEGE POLICY form. Students must complete and return the form to the IT Dept. on or before the Laptop Return Date to qualify for an exception. The form is available at the IT Dept.
• The IT Dept. communicates specific Laptop Return Dates to all students via email, however students are responsible to know the Laptop Return Dates.
Fines and Charges:
• A $100 Late Fee will be assessed to students who do not return their laptop by the Laptop Return Date.
• Charges for “user caused” damage will be charged to the students account.
• Stolen or lost laptops as well as components issued to the student (i.e. bag, cable, adapter) will be charged at 100% of original cost to the student who was assigned the laptop or component.
Internships
• Students who are enrolled full-time and are registered for an internship may take the laptop with them based on availability. Students must complete and return a REQUEST FOR EXCEPTION TO COLLEGE POLICY form and be listed on the Register’s Internship Student Roster before leaving for their internship. The form is available in the IT Department. The laptop must be returned before the Laptop Return Date for that specific term or the date specified on form.
Stolen Laptop:
• If your laptop is stolen, promptly report the theft to the local police, Student Life Office and IT Department (to receive a replacement). You will also be responsible for reporting the theft to your insurance company. You will be billed for the stolen laptop.
