This guide, developed by the Office of Student Life and in consultation with members of Waldorf University's Emergency Response Team, provides vital information concerning emergency response practices and procedures at Waldorf. All members of the campus community should familiarize themselves with the contents of this document and keep it easily accessible at all times.
The purpose of the Emergency Response Plan (ERP) is to establish guidelines, assign responsibilities and promote awareness in responding to emergencies that may affect the Waldorf community. Additionally, the plan is designed to provide guidelines to assist those affected in dealing with crisis, coordinate with external entities and provide resources to expedite the return to normal operations with minimal negative impact. This plan was created to complement the emergency communications plan and other plans that have been developed on the state, county and city level.
The following guidelines apply to all students, employees, faculty, guests and to the buildings and grounds that are owned and operated by Waldorf. They are intended to enable the college to protect life, property and minimize the damage caused by emergency situations.
Definitions of an Emergency
Levels of Emergencies: This plan is designed to provide guidelines for responding to a variety of incidents and emergencies. Emergencies will require varying levels of response. Each incident will be evaluated on a case-by-case basis. Level 2 Major Emergencies and Level 3 Disasters will require notification of the Emergency Response Team. The Waldorf president or his/her designee(s) serve as the overall Emergency Director during any major emergency or disaster.
Activating the Emergency Response Plan
Declaring an Emergency
Evacuation procedures may vary depending on the nature of an emergency. Buildings will be evacuated when an alarm sounds or with emergency personnel notification. Be prepared for the following:
Some emergencies may require students, faculty, staff and campus visitors to take shelter inside buildings. Incidents such as a hostile intruder, severe weather or a hazardous material release are examples of times the campus community might be asked to stay in a specific area. Waldorf Officials, Waldorf Security or law enforcement and emergency personnel will instruct you to evacuate or remain in place depending on the nature and context of the emergency.
In the event you are ordered to lock down an area:
Evacuation of Persons with Disabilities
To Implement an Evacuation
Hostile Intruder/Active Shooter on or around University Property
This is a police response situation. Responding campus staff or in some cases Waldorf Security personnel may not be trained or equipped to confront an armed suspect, but they will make every effort to help with the local and county police response and take every action possible to assist with evacuation and intelligence on the situation.
When a hostile person(s)/active shooter is actively causing death or serious physical injury or the threat of impending danger, death, or serious physical injury to person(s) on the campus, we recommend the following procedures be implemented:
This emergency response plan cannot cover every possible situation that might occur but it is a training tool that can reduce the number of injuries or death if put into action as soon as a situation develops. Time is the most important factor in the optimal management of these types of situations.
Hostile Intruder/Active Shooter in a Non-Residence Hall Building
When a hostile person(s) is actively causing death or serious bodily injury or the threat of imminent death or serious bodily injury to person(s) within a building, we recommend the following procedures be implemented. While the guide refers primarily to academic buildings, it should be stated that these procedures are also relevant to administrative buildings and other common buildings on the campus.
Hostile Intruder(s)/Active Shooter in a Residence Hall
When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm within the residence hall, we recommend the following procedures be implemented:
Psychological crisis exists when an individual is threatening harm to himself, herself, or to harm others, or is out of touch with reality due to severe drug reactions or psychological problems. Psychological problems may be manifested by hallucinations, anxiety or uncontrollable behavior, or the person could be a walk-away from a nursing home or hospital.
If a psychological crisis occurs:
Preparing the Emergency Operations Center
If the emergency involves a large part of the campus, the Emergency Operations Center is to be set up in a "to be determined" building location. If this site is unavailable the emergency coordinator is to select an alternate location.
A separate marshaling area for outside and local media shall be established by the Office of Marketing. A conference room with facilities for emergency teams or media crews, which is designed to accommodate multiple telephone and/or electrical appliances, is desirable. Announcements will be made to local radio, newspaper and television stations. Offices and departments may set up phone trees or other methods of communication as appropriate. Please refer to the Emergency Communications Plan for complete details.
Emergency Response Team (ERT)
The Emergency Response Team is comprised of the following staff members. Back up individuals are listed in parentheses.
Director of Physical Plant
Waldorf Campus Security
Marketing/Public Relations Director
Vice President for Business Affairs
Dean of Students
Vice President for Academic Affairs
Director of Instructional and Information Technology
Director of Dining Services
Health Services Nurse
Director of Residence Life
Director of Counseling Services
Director of Human Resources/Benefits Coordinator
Procedures for Specific Emergencies
The following emergency procedures and safety information are listed on the university web site under emergency safety and procedures. In addition, a copy of a university incident report is provided to anyone who may need to document an incident on campus relating to injury, security, safety or a crime.
Calling from Campus Phone
9-911 for Emergency Dispatch
641-585-8500 for Waldorf Security
Calling from Non-Campus Phone
911 for Emergency Dispatch
641-585-8500 for Waldorf Security
RECEIVING EMERGENCY INFORMATION
Campus Communication in the Event of an Emergency
Depending on the origin and nature of a campus wide emergency, the campus community will be alerted by one or more of the following methods:
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