The Drug Free Schools and Communities Act of 1989 (Public Law 101-226) requires institutions receiving federal financial assistance to implement and enforce drug prevention programs and policies.
As a matter of policy, Waldorf College prohibits the manufacture and unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on its property and at any school activity. Any violation of this policy will result in appropriate disciplinary actions, up to and including expulsion (in the case of students) and termination (in the case of employees), even for a first offense. Where it is apparent that a violation of the law has occurred, the appropriate law enforcement authorities will be notified.
In certain cases, students or employees may be referred to counseling sources and/or substance abuse help centers. If such a referral is made, continued enrollment or employment will be subject to successful completion of any prescribed counseling or treatment program.
Waldorf College is committed to preventing workplace violence and to maintaining a safe working environment. All employees, including supervisors and temporary employees, should be treated with courtesy and respect at all times. Conduct that threatens, intimidates, or coerces another employee, a student, or a member of the public at any time, including off-duty periods, will not be tolerated. This prohibition includes all acts of harassment, including harassment that is based on an individual’s sex, race, age, or any characteristic protected by federal, state, or local laws.
All threats of (or actual) violence, both direct and indirect, should be reported as soon as possible to the employee’s immediate supervisor or any other member of management. This includes threats by employees, as well as threats by students, vendors, solicitors, or other members of the public. All suspicious individuals or activities should be reported as soon as possible to a supervisor. Waldorf College will promptly and thoroughly investigate all reports of threats of (or actual) violence and of suspicious individuals or activities. Anyone determined to be responsible for threats of (or actual) violence or other conduct that is in violation of these guidelines will be subject to prompt disciplinary action up to and including termination of employment/reporting to local law enforcement authorities.
The college must publish and distribute by October 1st of each year the annual campus security report. The report is distributed to students and staff and made available to prospective students and employees. The statistics contained in the report must include the following:
Please contact the Office of Human Resources at email@example.com for a copy of the full campus crime policy.
The Family Educational Rights and Privacy Act of 1974 (FERPA) affords a student certain rights with respect to their educational records. Waldorf College acknowledges this law as College policy.
Under the provisions of this law, students are entitled to the following privileges:
Requests by students to inspect, review, or amend must be submitted in writing and identify the following:
Recently, the FERPA regulations have been amended to allow requests to be made electronically. In addition to the aforementioned information, the consent form must:
Identify and authenticate a particular person as the source of the electronic consent; and Indicate that person’s approval of the information contained in the electronic consent.
For requests to amend, students must clearly identify the portion of the educational record the student is requesting be changed, and specify why the record should be changed. If the requested change is not approved, the student will be notified of the College’s decision, and the student’s right to a hearing. Students are informed of those instances where FERPA authorizes disclosure without consent in the Catalog information (electronically and in print).
However, FERPA allows schools to disclose student records, without consent, to the following parties:
Release of student “directory” information is also permitted by FERPA. Waldorf College identifies “directory” information as name, address, telephone number, email address, date and place of birth, honors and awards, dates of attendance, major field of study, enrollment status, previous institutions attended, photograph or other comparable information.
Personally identifiable information (or non releasable information) includes all information not defined as directory information and may not be released without expressed written consent of the student. Students may control the release of directory information by notifying the Registrar’s Office at Waldorf College in writing. Upon receipt of this request, a Privacy Hold will be placed on the student’s record.
FERPA applies to the education records of persons who are, or have been, in attendance at Waldorf College, including students in continuing education programs sponsored by the college. FERPA does not apply to records of applicants who are denied admittance or, if accepted, do not attend Waldorf College.
The act applies to all education records maintained by Waldorf College, and all parties acting for Waldorf College, which are directly related to a student. Records containing a student’s name, identification number, or other personally identifiable information, in whatever medium, are covered by FERPA unless identified in one of the act’s excluded categories.
The Registrar is responsible for college compliance with this policy. Responsibility for administering the act by the federal government has been assigned to the Family Policy Compliance Office within the United States Department of Education. This office reviews and investigates complaints and attempts to bring compliance through voluntary means.
106 S. 6th Street
Forest City, IA 50436
At Waldorf College, we are committed to ensuring that our students are kept informed of the latest principles, theories, and applications pertaining to their studies. However, Waldorf College reserves the right to make changes as deemed appropriate in our course offerings, curricula, academic policies, and other rules and regulations affecting students without prior notification.
The hybrid online curriculum at Waldorf College is delivered mostly online allowing students access to their course material anytime from anywhere. As a result, it is required of all students to have computer and internet access, along with a valid email address. The course syllabus, study guide, and examinations are all provided within the online course.
At Waldorf, we have an open admissions policy. Applications and enrollment are accepted throughout the calendar year.
Waldorf provides equal educational opportunity and does not discriminate with respect to race, religion, national origin, sexual orientation, physical handicap, age, marital status, sex or status such as a disabled veteran.
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To be considered for admission to an undergraduate program, applicants must submit the following:
Waldorf measures course credits for both online and residential courses on a semester hour basis. Course credit for online programs is measured according to semester hour equivalence for a term format. Therefore, a 3-credit online course is equivalent to 3 semester hours.
Waldorf offers its online programs in a term format. The Term Enrollment System allows adult students the ability to fit their courses around their schedule. The Term Academic Calendar provides the term start dates, end dates, and registration periods.
Because the courses are asynchronous, there are no scheduled sessions in which students must be logged in at a certain time. Students log in during the week to review that week’s unit assignments and then may study offline. Students log in to participate in class discussions and submit assignments.
Each course must have a minimum number of student enrollments or the course is subject to cancellation for that term. Academic advisors are available to assist students in planning what courses they need to take each term.
Enrollment Status Classification
Please refer to the chart below for enrollment status classifications.
Note: Dropping or withdrawing from courses can affect a student’s enrollment status.
When students first enroll, the Admissions Department assists them with the process of enrolling in their first course.
Each time students enroll in a course, they will be notified by email that the registration has been processed. The email contains online account information and instructions for accessing their online course. Within each online course, students will find the information necessary to begin their course work.
Students may enroll at Waldorf College under one of the following:
Conditional admission allows undergraduate applicants to enroll in a program for up to twelve (12) semester credits based on copies pending the receipt of official high school transcript or equivalent (if transferring in less than 12 semester credits) or official post-secondary transcripts. Conditional admission allows graduate applicants to enroll in a program for up to six (6) semester credits based on copies pending the receipt of official post-secondary transcript(s)
Federal Student Aid is not available to students under Temporary Admission Status.
Students who wish to begin enrolling in courses immediately after their application has been received may do so under Temporary Admissions Status and, while Temporary, may complete up to 12 credit hours. Once all official transcripts are received and evaluated, an Application Evaluation Report will be issued and, pending a favorable review, the student’s status will be changed to Accepted. Conditional Status is not available to students under Temporary Status.
When enrolling in courses while on Temporary status, the student is responsible to select courses that will fulfill the requirements of his/her selected program of study. Information on Waldorf program course requirements can be found on the Waldorf website. For assistance on course selection, students may contact the Assistant Registrar at firstname.lastname@example.org.
Before enrolling under Temporary status, the student should make certain he/she meets the Waldorf admissions requirements of a high school transcript or GED. Waldorf only accepts transfer academic credit from institutions accredited by agencies that are recognized by the Department of Education or, for non-U.S. institutions, approved by the World Education Service (W.E.S.).
A Waldorf transcript cannot be issued while a student is on Temporary status. A Waldorf transcript may be issued for students on Conditional Status but will not list transfer credit. Students with Accepted Status may be issued a Waldorf transcript listing all institutional credit.
Falsification or omission of information on College application may be cause for rescinding admission acceptance.
Waldorf allows transfer credit for prior academic credits, training, and relevant professional licenses and certifications. Up to 75 percent of undergraduate courses can be transferred into the degree program based upon the degree requirements.
Grades earned must be a “C” or higher for prior undergraduate academic credit to be eligible for transfer.
Professional Licenses, Certificates, and Training Programs
Waldorf uses guidelines established by the American Council on Education (ACE) to determine if certain training programs, certificates, professional licenses, and/or military training warrant awarding academic credit.
Transfer Credit by Examination
Waldorf College accepts credit by examination from the following:
Transcript Request Service
Waldorf offers a transcript request service. For $10 per transcript request, we will contact the prior colleges and/or universities the applicant has attended to secure all the transcripts needed. Two forms must be completed and signed in order to process the request. The Request for Official Transcript form is sent to each individual college to process the transcript request; the payment form is kept at Waldorf for processing. We are unable to process the request without both signed forms being submitted. These forms can be accessed by visiting www.waldorf.edu. When completed, please fax to 251-224-0573.
It is the policy of Waldorf College to provide reasonable accommodation for persons defined as disabled under Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and all other local and state requirements dealing with students who have recognized disabilities.
A request for reasonable accommodation will be granted provided that the following criteria are met:
Waldorf online students who would like to request academic accommodations for a disability will need to contact the learning disabilities specialist and provide appropriate documentation of their disability at least two weeks prior their first class meeting.
Kristin Wempen, Disabilities Specialist
Office Phone: 641-585-8211
Appropriate documentation will include the Initial Online Academic Accommodation Request (available in the myWaldorf Student Portal), a diagnosis of the disability, testing results and the impact of the disability on the student in the online learning environment. The college is required by law to have current documentation of the disability in order to provide accommodations. Typically academic testing results are required to be within the last three years. (The time frame of testing for certain disabilities can be more or less frequent based on the area of disability and the possibility of a change in the disability or condition pertaining to student need and the requirements of our office.)
Insufficient or incomplete documentation can result in a delay in the accommodations or the implementation of limited or temporary accommodations until appropriate and up-to-date documentation is received in our office.
Course Load Policy
The academic advisor must approve all course loads over seven credit hours. Students requesting course loads over seven hours must have a minimum GPA of 3.0. The maximum course load allowed is nine credit hours (3 courses) without prior approval of the Assistant Dean for Online Learning. A student may not take courses in overlapping terms, with the exception of the Residency courses.
Students access their course on the Waldorf learning platform, Blackboard, using their login and password, which are e-mailed to the student before the start of his/her first term. Once logged in, the student will be presented with a personalized welcome page and a list of enrolled courses.
After the student enters the online course, the first screen they see is the announcement section. The announcement section contains important information concerning the course. On the left of the screen the student will see a button for each section of the course.
The students should review the entire syllabus for each course so that they are aware of all course requirements. Waldorf courses are designed and developed to match the content and rigor of the residential courses. However, courses are laid out in a consistent manner so students are able to navigate the courses with ease.
Students may find information about their professor in the online course by clicking on the Professor link. Students should direct all course-related questions to the professor. The preferred contact method for all Waldorf online faculty is their Waldorf e-mail as this provides a written record of all communication. However, many faculty members will make phone appointments if e-mail correspondence will not suffice.
Student Course Evaluation
Students are asked to complete a Student Course Evaluation for each course. Students may remain anonymous. The Notification of the Student Course Evaluation is located in Week/Unit 7 of each course and at the end of the residency courses. Student Course Evaluations enable the college to measure the effectiveness of the course and to pinpoint problem areas. The evaluation rates the textbook, course content, assessments, assignments, and the course professor. If students wish to be contacted by the Dean of the College concerning their comments, they should provide a contact phone number on the survey.
Assessments and Assignments
Waldorf courses are divided into eight units, each normally containing objective and subjective assignments and one or more class discussion. Depending on the course, papers, projects, and/or a proctored final exam may be required. Students will receive feedback from their professor for each subjective assignment graded. An e-mail notification will also be provided for each assignment when it is graded. Students can access faculty feedback and comments through the My Grades section of the Blackboard course. After the conclusion of a term, final course grades are available in the myWaldorf Student Portal.
Cheating and other forms of deception are causes for dismissal. Examples of cheating include the following:
Other causes for dismissal from Waldorf College include:
Plagiarism is using someone else’s words or ideas and representing them as your own without giving due credit to your source of information. If the plagiarism policy is violated, the student may fail an assignment, course, or be dismissed. This includes copying from a book, magazine, newspaper, website, or any other sources without giving credit to that source. If students incorporate another author’s writings into their paper, they must include this text in quotation marks, if directly quoted, and cite their source(s).
Intentional plagiarism is deliberate cheating and includes, but is not limited to:
Unintentional plagiarism can occur when a writer commits the following acts:
Plagiarism, whether intentional or unintentional, remains a very serious academic offense.
Waldorf uses TurnItIn as its plagiarism detection service. The service compares a student’s work to internet sites, internet and library databases, and its own database. The service provides a report to both the professor and student indicating the percentage of material that is found in other sources. If the professor finds that the report indicates plagiarism, he or she will work with the Dean of the College to determine the appropriate action.
Many courses require a final exam. These comprehensive exams allow students, faculty, and Waldorf to know the student’s level of knowledge at the completion of the course. If the course has a final exam, it is a required exam and must be taken before the end of the term. If the student does not complete the final exam within the limits of the term or an approved extension, the grade for the entire course will be changed to an F.
The following are important facts concerning proctored final examinations:
Final exams are to be administered to students by an approved proctor on a date before the course end date that is mutually convenient. The student is responsible for selecting a qualified proctor who must be approved by the college. A list of acceptable proctors is provided in the Proctors section of this policy. Proctors must submit to Waldorf’s Student Services a signed Proctor Agreement for approval before being allowed to proctor an exam. Proctors are to verify the student’s identity, remain in proximity while the student takes the exam, assure that the four (4) hour exam time limit is strictly adhered to, and assure that no unauthorized materials are allowed during the exam. Proctor forms can be found in the myWaldorf Student Portal and in the course. Students should allow time for the proctor to return the agreement to Waldorf and for processing before submitting the Final Examination Request form.
Waldorf reserves the right to verify proctor qualifications, require additional evidence of eligibility, or require a different proctor be selected. The following may serve as Proctors:
Unacceptable Proctors include:
Individuals selected to serve as a proctor must have no vested interest in the outcome of the exam. Falsifying proctor information or not following proctor testing procedures will result in failure of the course and may be cause for termination from the College.
Students must provide the desired proctor with the Final Examination Policy and Waldorf’s Proctor Agreement. The proctor will complete the agreement and fax the document to Waldorf’s Student Services at 251-224-0554.
Once an approved proctor(s) is listed on the student’s record, the student only needs to submit the Final Examination Request form in which the pre-approved proctor is listed. Forms should be submitted to Student Services by fax at 251-224-0554 or email at email@example.com. The final Examination Request Form can be found and completed in the myWaldorf Student Portal. Waldorf will process the request and send the final exam or online final exam instructions to the identified pre-approved proctor.
Students may have up to three approved proctors on file. Information on the approved proctor will remain on file for the student and the student may use the proctor until one of the following occurs:
Additional Final Examination Information
As resources for virtual, third-party proctoring technology become available, Waldorf College will permit students to take final examinations using that service. Any costs associated with the proctoring technology are the responsibility of the student. When and if this service becomes available, Waldorf College will inform students about the usage policy in the myWaldorf Student Portal.
Final Examination Violations
The following final examination violations are subject to sanctions identified in the Academic Integrity Policy:
Should any circumstances develop before or during a final examination, including natural disasters, emergencies, power or internet outages, etc., the student and/or proctor should contact Student Services immediately at 877-267-2157. Student Services hours are Monday through Thursday, 8 a.m. to 5 p.m. CST and Friday, 8 a.m. to 3 p.m. In the event the call is placed after standard operating hours, please leave a message or email firstname.lastname@example.org. Or contact Technical Support at 877-399-1063 Monday through Friday, 8 a.m. to 11 p.m. CST.
The following scale is used to determine the final course grade:
A Excellent 90-100
4.00 Quality Points per semester hour
B Good 80-89
3.00 Quality Points per semester hour
C Average 70-79
2.00 Quality Points per semester hour
D Passing 60-69
1.00 Quality Points per semester hour
F Failing 59-0
0.00 Quality Points per semester hour
0.00 Quality Points per semester hour
0.00 Quality Points per semester hour
WF Unofficial Withdrawal
0.00 Quality points per semester hour
R Course Retake
0.00 Quality Points per semester hour
The grade point average (GPA) is computed by dividing the total number of quality points earned by the total number of semester hours completed.
The grade I indicates that the student, for reasons satisfactory to the instructor, has been granted a course extension. This grade is given only when the work already finished has been of a quality acceptable for completion of the course. A student receiving an I must complete the work within the prescribed extension period and then will receive a grade representing the quality of all work in the course. If the student fails to complete the work before the end of the extension period, the grade will be calculated based on the work completed before the end of the extension. Although the I grade will be replaced with a letter grade when the course extension ends, as long as the I grade remains it is counted as a grade of F when calculating Satisfactory Academic Progress (SAP). Therefore, the I grade may affect future registrations, GPAs, and/or FSA eligibility.
The grade W indicates that permission was granted after the drop date to withdraw from a course for which the student was registered. Note: Students are not permitted to withdraw from a course after the term end date.
The grade WF indicates that a student was institutionally withdrawn from a course. See the Unofficial Withdrawal Policy for more information.
An F can only be removed from the transcript if the student repeats the course at Waldorf and earns a higher grade.
Dean’s List is calculated after each term. Students who have earned a minimum grade point average of 3.50 for courses enrolled that term and have completed a minimum of six credits during the term will be included on the Dean’s List.
Students may opt for their names and Dean’s List designation to be posted on the website and sent to their hometown newspapers by completing the Hometown News Release Authorization form, located at www.waldorf.edu/Online/Current-Students/Forms.
Students must earn a cumulative GPA of 2.00 or higher on a 4.0 scale. Students earning a “D” or below in a course have the option of retaking the course. If a course is retaken, the highest grade is counted, and all lower grades appear as an “R.” (See also the Satisfactory Academic Progress section, regarding the calculation of hours attempted.)
Students who believe that a grading discrepancy has occurred should follow the procedures listed below.
Non-Academic Appeals and Grievances
In instances where a student raises a question about a policy or decision, the appropriate staff member will respond. If it is not possible to resolve a matter through discussion, a student may appeal in writing for further consideration to the Dean of the College, Waldorf College, 106 S. 6th St., Forest City, IA 50436, or by fax: 641-585-8194, ATTN: Dean of the College. The Dean may be reached by phone at 641-585-8134.
Should a student not be satisfied with the action taken by the Dean of the College, the student may appeal the decision to the Waldorf President. This policy is designed in accordance with the State Postsecondary Review Entry (SPRE) Guidelines and is intended to ensure that the student is given fair and equitable consideration in any matter that may arise.
Federal regulations require Waldorf College to establish and apply reasonable standards of Satisfactory Academic Progress (SAP) for eligible students to receive financial assistance under the programs authorized by Title IV of the Higher Education Act. Waldorf students who wish to be considered for financial aid must:
SAP is a Federal Student Aid eligibility requirement and is administered by the College in addition to the academic standards of performance required under the Waldorf Satisfactory Academic Progress (SAP) policy. The SAP policy is reviewed annually by the Waldorf Registrar.
Students are evaluated at the end of every term for SAP. All students are evaluated on three standards: grade point average (qualitative measure), semester hours completion ratio (quantitative measure), and maximum timeframe. To maintain eligibility under SAP, students must meet all three standards.
Standard 1: Grade Point Average (Qualitative Measure)
Students must maintain a minimum qualitative measure of progress defined as the Cumulative Grade Point Average (CGPA). Undergraduate students must maintain a 2.0 Cumulative GPA. Graduate students must maintain a 3.0 Cumulative GPA.
Standard 2: Semester Hour Completion Ratio (Quantitative Measure)
Students (either full-time or part-time) must achieve a passing rate of at least 67 percent of all hours attempted to demonstrate proper pace. Hours attempted include completed courses, repeated courses, withdrawals, and incompletes. Transfer credit, if applicable, is also calculated in the completion ratio.
Standard 3: Maximum Timeframe
Students must complete their degree program within 150 percent of the semester hour requirements for the degree. Students must complete an associate's degree within 90 semester hours, a bachelor's degree within 180 semester hours, and a graduate degree within 54 semester hours. Students who are unable to complete their degree program within the timeframe limitation will no longer be eligible to use federal financial aid to cover any costs associated with completing their degree program. Transfer credit, if applicable, is also calculated in the maximum timeframe calculation.
Students are notified of the SAP policy in the Waldorf catalog, website, and during the initial financial aid application process. All periods of enrollment at Waldorf are calculated in SAP, including periods of enrollment during which a student did not receive financial aid. Cumulative GPAs are calculated using grades earned at Waldorf.
Transfer credits accepted toward the student's degree program will be included when calculating the SAP Maximum Timeframe and quantitative progress. This includes credit for English as a Second Language (ESL) and remedial courses, if accepted toward the degree program.
Students receiving Title IV Aid may repeat a course, as allowed under the Waldorf Satisfactory Academic Progress policy. Repeated courses will count toward the quantitative and maximum timeframe SAP standards.
Students receiving Title IV Aid may receive incomplete grades, as allowed under the Waldorf Satisfactory Academic Progress policy. Incomplete grades will count toward the quantitative and maximum timeframe standards of SAP. Students who do not complete course requirements after an incomplete grade is assigned will receive a course grade based on the assignments completed with zeros being assigned for non-completed assignments.
Second Bachelor's Degree
Students must complete their degree program within 150 percent of the semester hour requirements for the degree. Students must complete an associate's degree within 90 semester hours and a bachelor's degree within 180 semester hours. Transfer credit, if applicable, is also calculated in the maximum timeframe calculation. Students pursuing a second bachelor’s degree are not eligible to receive Federal SEOG or Pell Grants.
Students are evaluated at the end of every term for SAP. Students who have not met the conditions for satisfactory academic progress will be placed on academic warning for the following term and will be expected to work with their academic advisor to discuss enrollment options. Students on SAP Warning status will continue to be eligible to receive federal aid for this additional term. Students on SAP Warning status who fail to meet SAP standards at the end of the term will be dismissed from the college.
Students on Failing SAP status may appeal to the Admissions and Academic Progress Committee if they have extenuating circumstances during the period of academic substandard performance and are able to provide supporting documentation. The student may appeal the dismissal to the Admissions and Academic Progress Committee. Appeals may be filed by faxing the appeal to the attention of the Vice President of Academic Affairs at 641-585-8194. The appeal must include the reason(s) why the student failed to meet satisfactory academic progress and what will change to allow the student to meet the standards at the next evaluation. The committee will make every effort to consider each appeal carefully and provide a decision within seven to 10 business days. The committee will make one of the following decisions regarding the student’s appeal:
Students on academic probation or academic plan may be required to retake courses in which D or F grades were received, take a reduced credit-load, and/or become involved in special programs. They are also required to submit periodic academic progress reports.
If it becomes apparent that a student is not profiting from the course, as evidenced by poor attendance or poor performance, the Vice President of Academic Affairs may dismiss a student without any warning period at any point during the term.
Students who do not submit any coursework within a twelve-month period will be considered inactive and any tuition being held by the college will be forfeited. Students desiring to return to their studies must be reevaluated and will be subject to any changed academic requirements, tuition increases, and policy changes in force at the time of reenrollment.
Waldorf will verify each student’s attendance in each registered course at the end of the first week. The discussion board posting or Unit 1 Assessment or Assignment must be submitted to verify attendance. Students who choose not to attend the first week will be institutionally dropped from the course.
Students unable to enroll in one or more terms may apply for a temporary Leave of Absence (LOA) from the College. This policy is designed to allow a student the flexibility to take a temporary break from their academic program and upon return a student will not be required to apply for readmission to the College. A student will not be granted a LOA in the middle of a term; therefore, for purposes of Title IV, a student granted a temporary LOA will be considered withdrawn from the College during this time. A student is expected to complete all courses if currently enrolled in a term and apply for a LOA to begin at the start of the next term in the academic program. If a student is having difficulty or unable to complete all courses in the term, the student may apply for an incomplete or an incomplete for special circumstance, or the student may withdraw, in which case a Return of Title IV calculation may be required.
A student may apply for a LOA by submitting the Leave of Absence Request Form located in the myWaldorf Student Portal. All requests must be submitted a minimum of three weeks prior to the start of the term a student will be unable to attend. A temporary LOA from the College will only be granted to a student planning to return to their academic program at the end of the LOA. In addition, the LOA request may not exceed more than two consecutive terms within a 12 month period. A student may request more than one LOA during the student’s academic program not to exceed two terms within a 12 month period. A student may return from a LOA early and resume enrollment in the next available term or enrollment period.
Important facts concerning a Leave of Absence:
Military/Special Services Leave of Absence Provision
Students requiring a military or special services deployment may request a provisional LOA for the designated deployment period up to 12 consecutive months. A student may apply for a provisional LOA by submitting the Leave of Absence Request Form located in the myWaldorf Student Portal. In addition, a student must provide supporting documentation regarding the nature and period of deployment from their commanding officer or supervisor. If the military or special services deployment occurs during a course, the student should contact his or her Academic Advisor to discuss the options provided by the Military Deployment Policy and Incomplete for Special Circumstances Policy.
Academic and Financial Considerations
Students should contact their Academic Advisor and the Financial Aid Office to discuss potential academic and financial implications prior to taking a LOA from their academic program.
There are circumstances when a student may not be able to complete a week’s worth of assignments by the due date. When this occurs, the student may contact the professor and request a unit extension.
If the situation is not an emergency circumstance, a student may qualify for a maximum of three additional days after the assignment and/or assessment due date to complete the unit work. However, discussion boards must be completed by the due date. The criteria to qualify for a unit extension are as follows:
If the professor does not approve, the professor will e-mail to the student, in detail, the reasons for denying the extension. This document will be also sent to email@example.com.
If the situation is an emergency circumstance, a student may qualify for three additional days after contacting the professor. The student’s circumstance must involve an unusual or critical circumstance such as military deployment, temporary duty, temporary additional duty, permanent change of station, major surgery, natural disaster, family emergency, death in the immediate family, or job relocation. The criteria to qualify for an emergency unit extension are as follows:
Unit extensions will not be granted after term end-date.
The Waldorf Technical Support Department is available to assist students in resolving technical issues. Technical Support may be contacted by phone at 877-399-1063 Monday through Friday, 8 a.m. to 11 p.m. CST or by e-mail at firstname.lastname@example.org.
On occasions in which special consideration is granted by the course professor to make-up or re-submit an assignment, specific instructions or assignment due dates for make-up work should be followed. Requests for special consideration to make-up or re-submit an assignment should be emailed to the course professor along with a specific date for submitting the assignment prior to the course end date. Requests will be reviewed by the course professor, who will render a decision based upon the merits of the case.
Students requesting additional time, in excess of the prescribed enrollment period, to successfully complete coursework may apply for an Incomplete. Requests for an Incomplete should be the exception during a student's tenure; academic progress throughout coursework is expected and promotes student success. Should circumstances prevent regular, on-time course completion within the term period, students have the option to request an Incomplete or withdraw from the course. Academic and financial consequences should be noted when withdrawing from a course beyond the first week of the term period. Prior to submitting the withdrawal request, students are advised to review any applicable College policies, including the Satisfactory Academic Progress policy and Refund Policy for Online Programs. In addition, academic advisement should be sought.
The following are important facts concerning an Incomplete:
The following qualifications have been established to apply for an Incomplete:
To request an Incomplete, the student must complete and submit the Incomplete Course Request form found in the myWaldorf Student Portal. This form includes the reason for the extension, the student’s plan for completion, and the date of completion for each remaining assignment. Students will be held to the revised assignment due dates in the same manner
as the original course weekly deadlines.
Students will be notified of the status of the Incomplete request within four (4) business days.
The Incomplete request is not automatic and must be approved. If the request is denied and the course end date has passed, the course grade based on the coursework completed by the student will be posted. A grade of zero (0) will be given for all assignments not completed. Any denied Incomplete requests can be appealed to the Dean of the College.
Incomplete Grading Policies
When a student is approved for an Incomplete, an I grade will be posted for the course. Although, the I grade will be replaced with a letter grade when the time allotment for the Incomplete ends, as long as the I grade remains, it is counted as a grade of F when calculating Satisfactory Academic Progress (SAP). Therefore, the I grade may affect future registrations, GPAs, and/or Federal Student Aid eligibility.
Students who do not complete the course within the Incomplete time allotment will receive a course grade calculated on the weighted scores of all completed course assignments. All assignments left undone will be assigned a grade of zero (0). If the calculated grade is an F, the course must be taken over again in its entirety and the student will be required to pay the full tuition of the course.
Incomplete for Special Circumstances Policy
An Incomplete for Special Circumstances (ISC) is for those students who encounter unusual circumstances that prevent them from completing a course. An ISC can be up to 60 days in length and has no fee requirements.
The following are required for ISC approval:
These are important facts concerning an Incomplete for Special Circumstances:
To request an ISC, the student must complete and submit the Incomplete for Special Circumstances Request form found in the myWaldorf Student Portal. The reason for the extension, the student’s plan for completion, due dates for each assignment, and the anticipated date of completion of all course work are required on this form. Students will be held to the revised assignment due dates in the same manner as the original course weekly deadlines.
Please note that approval is not automatic. The course professor and the Dean of the College must approve each request. The student and course professor will determine the appropriate amount of time for course completion, which will be granted upon ISC request approval. All course requirements must be satisfied within the allotted time period; the Dean of the College – on a case-by-case basis – may grant additional time.
The form and supporting documentation must be submitted to Student Services for processing by mail to Attn: Online Learning, 106 South 6th Street, Forest City, IA 50436; by fax to 251-224-0573; or by email to email@example.com. Please remember, request forms that are received without supporting documentation will not be considered.
Waldorf College will offer the following options to a student who is a member, or the spouse of a member if the member has a dependent child, of the Iowa national guard or reserve forces of the United States and who is ordered to state military service or federal service or duty:
If no assignments are submitted in the last 21 days of the term and the student receives a failing grade, the student will be withdrawn from the course and a grade of WF will be assigned. Grades of WF count in the calculation of the student’s GPA the same as a grade of F. WF also is counted in attempted hours. A charge will be posted to the student’s account if the text was supplied through the Waldorf Book Grant. An e-mail will be sent to the student providing a link to the Course Drop/ Textbook Return Form.
If an assignment has been submitted in the last 21 days of the term, the student will not be withdrawn and no action will be taken. The grade calculation will automatically occur as follows: Any non-submitted assignments will be given a grade of 0 and the final grade calculated.
When determining Last Day of Attendance for financial aid purposes, the course mid-point or last assignment date, whichever is later, will be used.
Students who do not submit any coursework within a twelve-month period will be considered inactive and any tuition being held by the college will be forfeited. Students desiring to return to their studies must be reevaluated and will be subject to any changed academic requirements, tuition increases, and policy changes in force at the time of reenrollment.
Students will receive written notice in the event that the college determines that the student’s conduct warrants disciplinary action and/or expulsion. Students may contest the college’s findings and conclusions with a written challenge directed to the Assistant Dean for Online Learning. The Assistant Dean for Online Learning will review all written challenges within ten days of receipt.
Within 15 days after receiving the decision of the Dean of the College, the student has the right to appeal the decision to the President of Waldorf. Decisions rendered by the President are final.
A 2.00 GPA is required for students to be eligible for graduation. A minimum of 25% of the total credit hours must be completed with Waldorf to be eligible to graduate from any program. Students in a bachelor program must receive a C or above in all courses in the major.
Graduation with Honors
In order for a student enrolled in a bachelor degree program to graduate with Summa Cum Laude, Magna Cum Laude, or Cum Laude honors, they must earn the following grade point average.
Summa Cum Laude 3.9-4.00
Magna Cum Laude 3.7-3.89
Cum Laude 3.5-3.69
Honors are based upon coursework completed at Waldorf College. Honor graduates must have no grades lower than a “C”, and must not have repeated any course taken at Waldorf College.
Petition for Graduation
Within 2 terms of completing a degree program, the student must submit a Petition for Graduation to begin the Graduation Audit Process. This form can be completed online and can be accessed in the myWaldorf Student Portal. Any students wishing to attend the graduation ceremonies must have their Petition for Graduation submitted at the end of Term 3.
Once the graduation audit is complete, the student will be notified of the application status and any requirements that have not been satisfied. A $75 graduation fee is to be paid at the time the Petition for Graduation is submitted to Waldorf. This fee covers the audit of the student records and the processing of the diploma. The graduation fee also includes the regalia (cap, gown and tassel) rental if the student attends the graduation ceremonies.
The diploma and an official transcript will be mailed directly to the address provided on the Petition for Graduation form.
Each year Waldorf hosts a commencement ceremony for those graduates who have completed their program or who will complete their program in the subsequent Term 5. The student must be within six credit hours of completing the degree. It is not required for the graduate to attend the ceremony. However, Waldorf encourages all graduates to attend the commencement exercise and accompanying activities. Travel arrangements and accommodations are the responsibility of the student.
In compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA) of 2008, Public Law 110-315, concerning the verification of student identity in distance education, Waldorf College has established processes to verify that a student registered in a distance education or correspondence education course or program is the same student who participates in and completes the program and receives the academic credit. The Student Identity Verification Policy is applicable to all Waldorf College students beginning with the application for admission and continuing through graduation, transfer, or withdrawal from the College.
Identity Verification Methods
Students enrolled in courses or programs offered through distance education or correspondence education are subject to one or more of the following student identity verification methods:
A. Government-Issued Photo Identification - Students making entrance application to Waldorf are required to submit government-issued photo identification prior to course registration for student identity verification. Students sitting for a proctored final examination are required to provide government-issued photo identification (i.e. driver’s license or other governmental agency issued photo identification.)
B. Secure, Individual Login and Passcode - Students are assigned a secure, individual Student Identification Number (SID) and password upon enrollment to Waldorf College. These assigned identifiers are used to access Waldorf’s Learning Management System (LMS) to complete coursework and the myWaldorf Student Portal to access course grades and related information. Because students use their SID when in email or phone communication with the College, it is recommended students periodically change their password to maintain security.
C. Proctored Examinations - Use of a Waldorf approved proctor is required for all final examinations, pursuant to the Final Examination Policy. Should virtual, third-party proctoring technology be implemented at Waldorf College, its use will be an acceptable method of student identification verification during final examinations in accordance with the Final Examination Policy.
D. Administrative or Academic Practices - Students are subject to identity verification, at the institution’s discretion, through use of personally identifiable information provided by the student upon application to the College. Students may be asked a random selection of questions when contacting the College to verify identity. In addition, faculty may commence verification of student identity following review of student work. Changes in academic performance or writing style may be monitored and prompt a request for identity verification.
E. Other Technologies used to Verify Student Identity - Use of new technologies proven effective in verification of student identity may be used. Technologies include typing pattern identification, personally identifiable information, biometric software, or other technologies.
Protection of Student Information
Waldorf practices methods of student identity verification that protects the privacy of student information. Additional facts pertaining to security of information can be found within the Technology Policy, under the Security of Information heading.
Notification of Student Fees
Students will be notified at the time of registration of any fees associated with verification of student identity. Proctoring services and associated costs are the responsibility of the student.
Procedure for Changing Password
Students who have forgotten their password or request to change their password should navigate to the main login page of the myWaldorf Student Portal. The Forgot Password link prompts entry of Username. Once this information is inserted successfully, an email with new password credentials is sent to the students’ primary email address. After completion of this process, students can login to Blackboard and access Tools and Personal Information, in the left navigation, to personalize their new password.
Appropriate use of technology is the student’s responsibility. Students should take precautionary measures to keep login credentials secure and make arrangements to change password credentials periodically or in the event a breach is suspected. Unauthorized use of College Systems, further defined as the myWaldorf Student Portal, Waldorf College’s website, College networks, Internet, online classroom, or other hardware or software utilized in association with the College, is prohibited as identified in the Acceptable Use section found in Waldorf’s Technology Policy. This includes unauthorized access to other user accounts or transfer of user passwords to others.
A transcript bearing the college seal and signature of the registrar is the official copy of the student’s permanent academic record. One official transcript will be provided at the time of graduation. Additional transcripts may be obtained by written request to the college registrar’s office.
Requesting a Waldorf College Transcript
Once a student has completed the first three credit hours and course tuition is paid, the student may request an official Waldorf transcript. A Waldorf transcript may be requested by using the Transcript Request Form. This form may be downloaded from the myWaldorf Student Portal. Please allow 7 to 10 business days for processing.
The first three transcripts are free. After three free copies, the fee is $5.00 for the transcript and $2.00 for each additional ordered at the same time. Delivery by FAX is also available at a cost of $2.00 each. However, it is important to note that a faxed document is NOT accepted as an official transcript. Therefore, faxed transcripts are usually followed up by an official mailed copy which carries normal charges. To ensure prompt handling, the requests should include maiden and all married names, Social Security number, year(s) of attendance or graduation, current home address and name and address to whom the transcript should be sent.
The signature of the student requesting the transcript is required. (No phone calls or e-mails asking for a transcript request will be accepted.)
Tuition refunds for course withdrawals are based on the Refund Policy for Online Programs. All students who drop/withdraw from a course after the drop date will be charged a 20-percent registration fee, up to a maximum registration fee of $150 for the term.* Tuition will be refunded based on the term start date and the tuition percentage amounts listed below, minus the registration fee.
Students are not permitted to withdraw from a course after the term end date.
* This registration fee does not apply to Iowa residents
** Refunds are issued from 0-percent up to 60-percent completion of calendar days in the term, in compliance with regulatory requirements, Therefore, refund eligibility occurs up to the 60-percent threshold, prior to the conclusion of Week 5.
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