Clerical Office Administration, Community Foundation, Dubuque, IA

Company Name:
Community Foundation Of Greater Dubuque
700 Locust, Suite 195
Dubuque, IA 52001

Job Categories: Clerical Office Administration
Benefits:
Health Insurance
Dental Insurance
Vision Insurance

Job Description
OVERVIEW:  This important position directly supports the President/CEO and Board of Directors, and other committees or staff as assigned.

POSITION REQUIREMENTS:  This high performing position requires an outgoing, dynamic, highly organized and skilled employee who has a proven track record in organization, communication and executive support as well as being a strong team player.  This individual must possess a strong work ethic, must be an independent thinker and must be effective in representing the President/CEO and Board to all those served by the foundation. The Executive Assistant will be committed to the highest standards of donor service.

EDUCATION AND EXPERIENCE: Four-year degree and 3-5 years experience.

DUTIES AND RESPONSIBILITIES:
• Supports the CFGD Board of Directors and related Board Committees including:
• Take minutes at meetings
• Help plan agenda, prepare agenda and related materials
• Help set calendar for board meetings/mailings
• Keep on-going agenda list with items prioritized/organized for meetings
• Track background/research documents for distribution to board members
• Keep board policy book up to date
• Keep board records up to date, including attendance tracking
• Organize and arrange new board member packets and orientation experience
• Call or email board members with important information/dates/reminders
• Organize/maintain board files on the S-Drive
• Manage calendar for CEO including:
• Schedule meetings for CEO
• Send reminders for CEO-hosted meetings
• Provide hospitality services for CEO –hosted meetings
• Draft travel plans and execute said plans with CEO approval
• Meet daily with CEO to review calendar/prioritize daily to do list – noting important deadlines and creating daily/weekly workplan
• Support CEO by monitoring executive office for cleaning/organizational needs
• Organize and maintain office functions for CEO including:
• Document storage (electronic and hard copy)
• Email retrieval
• Selected email responses
• Return routine phone calls for CEO
• Answer routine mail for CEO
• Document filing and retrieval as directed
• Serve as personal secretary to CEO by:
o Taking notes at meetings
o Preparing a task list and scheduling tasks following meetings/following up on task list with CEO in an ongoing way
• Schedule and monitor CEO contacts:
• Maintain FIMS contacts for CEO
• In concert with the Development Team, organize and implement tickler system for CEO to meet with lead donors, professional advisors and agency partners
• Organize accounting oversight process for CEO including:
• Organize invoice/check review and turn in to Bookkeeper
• Coordinate CFGD events, with help of Event Team:
• Coordinate event planning process with CEO, Development, Communications and Programs staff
• Organize and maintain a personal greetings file for CEO including:
o Birthdays/special occasions of donors
o Congratulations messages for donors/agency partners
o Fund birthdays
• Other duties including, but not limited to:
o Serving as the CFGD Receptionist when needed
o Maintaining confidentiality of foundation matters

Apply On-Line At: http://jobs.accessdubuque.com/profile.cfm?id=34053

Contact:

For more information: Waldorf College is a four-year liberal arts college offering 20 bachelor degree programs in a variety of popular fields both residential and online. For over a century, Waldorf has provided a signature student experience through an engaging community of learning and faith. That community has now expanded beyond the campus through Waldorf’s distinct approach to online education. Waldorf’s academic programs combine a strong liberal arts base with applied learning. Co-curricular programs ranging from the second oldest a capella choir in the nation, to an outstanding theatre program, to highly competitive athletic teams, provide students with a wide range of opportunities for meaningful participation in personal development. Waldorf is committed to engaging its students in service and in bringing the world to its students through international student recruitment and study-abroad programs. Every student is challenged to excel in Waldorf’s community where students are treated with dignity and respect. The college has an attractive campus with 14 major buildings and excellent resources.