Alumni Association Constitution

ARTICLE I – NAME
The name of this organization shall be the Waldorf College Alumni Association (hereby called “Association”).

ARTICLE II – MISSION
The mission of this association is to encourage and cultivate lifelong Waldorf relationships that provide mutual benefit to alumni, students, and the college through: active alumni involvement, meaningful communication, and enthusiastic commitment to the Waldorf mission and vision.

ARTICLE III – MEMBERSHIP
Section 1. All graduates and former students (with a minimum of 24 credit hours) of
Waldorf or any academy with Waldorf shall be considered alumni and voting members of this Association.

Section 2. All persons who are or have been members of the faculty, administration or Board
of Regents of Waldorf College or any academy consolidated with Waldorf shall be designated honorary members. Others not eligible for membership under the preceding provisions may, at the discretion of the Alumni Board, be elected honorary members. Honorary members are invited to participate in Association events but shall not be voting members of the Association.

ARTICLE IV – GOVERNING BODY
Section 1. The government of this Association shall be vested in a Board of Directors
(hereby called “Board”) consisting of 20-24 members and the Director of Alumni Relations (hereby called “Director”). Board members shall be appointed by the Board of Directors and serve a term of four years, six members each year. All appointed members of the Board shall be Alumni if the institution.

Section 2. The Board shall elect from its membership officers consisting of a President, Vice
President and Recording Secretary. They shall be elected for a one-year term. They shall be elected at that first meeting of the Board following the annual election of the
Association. The officers shall be the Executive Committee. The Director shall be an ex officio member of the Executive Committee.

Section 3. No member of the Board of this Association shall be eligible to serve more than
two consecutive terms. Any appointment or election for more than two years to fill an unexpired term shall constitute a term in office.

Section 4. If there is a vacancy on the Board, the President shall fill such a vacancy by
appointment. Such appointment is subject to confirmation of the Board at the next Board meeting. The person appointed shall serve the remainder of the term vacated. If there is a vacancy among the officers, the office shall be filled by a majority vote at the next meeting of the Board.

ARTICLE V – DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the Executive Committee and the
Board, or at any duly called Association meeting. He/ she shall have the power to call Executive Committee meetings and special Board meetings with the consent of the Executive Committee. He/she shall also have the power to call an Association meeting with the approval of the Board. The President shall not vote except in the case of a tie vote when he/she shall have the deciding vote. The President shall serve as a non-voting advisor to the Waldorf College Board of Regents and attend their meetings as able.

Section 2. The Vice President shall perform the duties of the President if the President is
absent or incapacitated. The Vice President shall serve as Chairperson of the Nominating Committee and as liaison between Board committees.

Section 3. The Recording Secretary shall keep the Association records and handle any
correspondence as required. He/she shall take minutes of the Board/Association/Executive Committee meetings.

Section 4. The Director shall assist the officers in supervising and maintaining the program
of the Association. He/she shall take care of all administrative work of the Association, issue notices of meetings, arrange for elections, personally represent the Association when necessary or advisable, and do all things necessary to carry out the mission of the Association and the provisions of this Constitution.

ARTICLE VI – MEETINGS
Section 1. The Board shall meet at least three times during the year. Exact dates shall be determined by the Board. Special meetings, if required, shall be called by the President with the approval of the Executive Committee. Notice of any Board meeting shall be sent to the Board members at least one week before the meeting date.

Section 2. Executive Committee meetings shall be called by the President with verbal notice
to the committee.

Section 3. The President, with Board approval, shall call a meeting of the Association, if
required, and shall determine the place of the meeting.

Section 4. Meetings shall be conducted according to Robert’s Rules of Order.

ARTICLE VII – VOTING
Candidates for nomination shall be submitted to the Nominating Committee by a Board member or by any Association member. Board candidates shall be nominated by the Nominating Committee. Appointments shall be conducted annually. Appointments shall occur in sufficient time to have results by Homecoming.

ARTICLE VIII – QUORUM
Section 1. At a duly called Association meeting, twenty-four Association members present
or participating shall constitute a quorum.

Section 2. At a duly called Board meeting, thirteen Board members or more than 50% of
current board membership present or participating shall constitute a quorum and shall make the Board effective for conducting business.

ARTICLE IX – OFFICIAL PUBLICATIONS
All notices shall be published in one or more media identified by the Board as an official Association publication.

ARTICLE X – COMMITTEES
Section 1. Committees to carry out the aims of the Association shall be appointed by the
President, except the Nominating Committee. Committees shall be responsible to the Board.

Section 2. The Nominating Committee shall consist of the Vice President, two additional
members appointed by the Board, and if possible, two members appointed at large. The Vice President shall serve as Chairperson of the Nominating Committee. The Director shall serve as an ex officio member of the committee.

ARTICLE XI – AMENDMENTS
This constitution may be amended. Amendments may be initiated by Association members through the Board. Proposed amendments must have the approval of the majority of the Board before presentation to the Association. Upon Board approval, proposed amendments shall be published at least once in an official Association publication prior to a ratification vote. This shall serve as notification to Association members. Proposed amendments shall be ratified by a majority vote cast by members at or prior to Homecoming.