Collection Development Policy
When a professor’s requests exceed the limits of fair use, permission must be secured to duplicate or adapt the required material. To obtain one-time or single-use permission is fairly simple. You will need to write to the producer or publisher and ask for permission to make copies. You will need to identify the material to be copied, the number and type of copies to be made, and the manner in which the copies are to be used. Most publishers and producers respond within three weeks and usually are quite generous to educational institutions in letting them make copies without charge.
On the form sent to the producer or publisher the following points should be included:
Luise V. Hanson Library welcomes gifts but accepts them with the understanding that the library has the right to handle or dispose of them in the best interest of the institution. Such material(s) may be added to the collection provided that it meets the library’s standards of selection. Limitations of space and processing costs are other considerations in the decision to add gifts.
Gift material(s) will be shelved in the regular collection where they are most useful, rather than on separate shelves that take them out of logical sequence. The library will determine the classification, housing and circulation policy of all gift items.
Material offered to the library with restrictions that require special handling or prevent integration of the item into the general library collection will not normally be accepted.
The library will not be responsible for the monetary valuation statement of the donor for tax or other purposes.
Developed by the Committee on Manuscript Collections of the Rare Books and Manuscripts Section. Approved by the Association of College & Research Libraries Board of Directors on February 1, 1973, in Washington, D.C.
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