Online Program Policies

Institutional Policies

Drug Free Awareness

The Drug Free Schools and Communities Act of 1989 (Public Law 101-226) requires institutions receiving federal financial assistance to implement and enforce drug prevention programs and policies.

As a matter of policy, Waldorf College prohibits the manufacture and unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on its property and at any school activity. Any violation of this policy will result in appropriate disciplinary actions, up to and including expulsion (in the case of students) and termination (in the case of employees), even for a first offense. Where it is apparent that a violation of the law has occurred, the appropriate law enforcement authorities will be notified.

In certain cases, students or employees may be referred to counseling sources and/or substance abuse help centers. If such a referral is made, continued enrollment or employment will be subject to successful completion of any prescribed counseling or treatment program.

Campus Crime Policy

Waldorf College is committed to preventing workplace violence and to maintaining a safe working environment. All employees, including supervisors and temporary employees, should be treated with courtesy and respect at all times. Conduct that threatens, intimidates, or coerces another employee, a student, or a member of the public at any time, including off-duty periods, will not be tolerated. This prohibition includes all acts of harassment, including harassment that is based on an individual’s sex, race, age, or any characteristic protected by federal, state, or local laws.

All threats of (or actual) violence, both direct and indirect, should be reported as soon as possible to the employee’s immediate supervisor or any other member of management. This includes threats by employees, as well as threats by students, vendors, solicitors, or other members of the public. All suspicious individuals or activities should be reported as soon as possible to a supervisor. Waldorf College will promptly and thoroughly investigate all reports of threats of (or actual) violence and of suspicious individuals or activities. Anyone determined to be responsible for threats of (or actual) violence or other conduct that is in violation of these guidelines will be subject to prompt disciplinary action up to and including termination of employment/reporting to local law enforcement authorities.

The college must publish and distribute by October 1st of each year the annual campus security report. The report is distributed to students and staff and made available to prospective students and employees. The statistics contained in the report must include the following:

  • Criminal homicide, including murder and non-negligent manslaughter and negligent manslaughter
  • Sex offenses including forcible sex offenses and non-forcible sex offenses
  • Robbery
  • Aggravated assault
  • Burglary
  • Motor vehicle theft
  • Arson
  • By category of prejudice, crimes listed above and any other crime involving bodily injury reported to local law enforcement or to the campus that demonstrates evidence of prejudice based on race, gender, religion, sexual orientation, ethnicity, or disability
  • Arrests for violations of liquor and drug law violations
  • Persons not arrested but referred for campus disciplinary action for liquor, drug, and weapons law violations.

Please contact the Office of Human Resources at hr@waldorf.edu for a copy of the full campus crime policy.

Student Records

The Family Educational Rights and Privacy Act of 1974 (FERPA) affords a student certain rights with respect to their educational records. Waldorf College acknowledges this law as College policy.

Under the provisions of this law, students are entitled to the following privileges:

  • Inspection and review of the student’s educational records.
  • Request of amendments to the student’s records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.
  • Consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.
  • File a complaint with the U.S. Department of Education concerning alleged failures by Waldorf College to comply with FERPA requirements in the instance that a complaint cannot be resolved within the College.

Requests by students to inspect, review, or amend must be submitted in writing and identify the following:

  • Record the student wishes to inspect
  • Purpose of the disclosure
  • Records that may be disclosed
  • The party or class of parties to whom the disclosure may be made
  • Signature and date

Recently, the FERPA regulations have been amended to allow requests to be made electronically. In addition to the aforementioned information, the consent form must:

Identify and authenticate a particular person as the source of the electronic consent; and Indicate that person’s approval of the information contained in the electronic consent.

For requests to amend, students must clearly identify the portion of the educational record the student is requesting be changed, and specify why the record should be changed. If the requested change is not approved, the student will be notified of the College’s decision, and the student’s right to a hearing. Students are informed of those instances where FERPA authorizes disclosure without consent in the Catalog information (electronically and in print).

However, FERPA allows schools to disclose student records, without consent, to the following parties:

  • School officials with legitimate educational interest
  • Other schools to which a student is transferring
  • Specified officials for audit of evaluation purposes
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for or on behalf of the school
  • Accrediting organizations
  • Appropriate officials in cases of health and safety emergencies
  • State and local authorities

Release of student “directory” information is also permitted by FERPA. Waldorf College identifies “directory” information as name, address, telephone number, email address, date and place of birth, honors and awards, dates of attendance, major field of study, enrollment status, previous institutions attended, photograph or other comparable information.

Personally identifiable information (or non releasable information) includes all information not defined as directory information and may not be released without expressed written consent of the student. Students may control the release of directory information by notifying the Registrar’s Office at Waldorf College in writing. Upon receipt of this request, a Privacy Hold will be placed on the student’s record.

To Whose Record Does the Act Apply?

FERPA applies to the education records of persons who are, or have been, in attendance at Waldorf College, including students in continuing education programs sponsored by the college. FERPA does not apply to records of applicants who are denied admittance or, if accepted, do not attend Waldorf College.

To What Records Does the Act Apply?

The act applies to all education records maintained by Waldorf College, and all parties acting for Waldorf College, which are directly related to a student. Records containing a student’s name, identification number, or other personally identifiable information, in whatever medium, are covered by FERPA unless identified in one of the act’s excluded categories.

Enforcement and Penalties

The Registrar is responsible for college compliance with this policy. Responsibility for administering the act by the federal government has been assigned to the Family Policy Compliance Office within the United States Department of Education. This office reviews and investigates complaints and attempts to bring compliance through voluntary means.

Contact Us

Please contact us if you have any additional questions or concerns about our privacy policy.

Waldorf College
106 S. 6th Street
Forest City, IA 50436
registrar@waldorf.edu

Policy Disclaimer

At Waldorf College, we are committed to ensuring that our students are kept informed of the latest principles, theories, and applications pertaining to their studies. However, Waldorf College reserves the right to make changes as deemed appropriate in our course offerings, curricula, academic policies, and other rules and regulations affecting students without prior notification.

Technical and Student Email Requirements

The hybrid online curriculum at Waldorf College is delivered mostly online allowing students access to their course material anytime from anywhere. As a result, it is required of all students to have computer and internet access, along with a valid email address. The course syllabus, study guide, and examinations are all provided within the online course.


Admissions Policies

At Waldorf, we have an open admissions policy. Applications and enrollment are accepted throughout the calendar year.

Nondiscrimination Policy

Waldorf provides equal educational opportunity and does not discriminate with respect to race, religion, national origin, sexual orientation, physical handicap, age, marital status, sex or status such as a disabled veteran.

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Admission Requirements

Undergraduate Programs

To be considered for admission to an undergraduate program, applicants must submit the following:

  • A complete application
  • Evidence of high school completion, or equivalent.  Applicants may self-certify high school completion and provide the school’s name, city, state and year of graduation. Applicants who have not successfully completed at least 6 post-secondary credits must submit an official high school transcript with a GPA of at least 2.0 prior to enrollment.
  • Official transcripts from previously attended post-secondary institutions, if applicable.
  • If utilizing Federal Student Aid (FSA), applicants must submit an official high school transcript or GED and official transcripts from all previously attended post-secondary institutions.  To be eligible to receive FSA to attend Waldorf College, applicants must be unconditionally admitted to the College and meet all other FSA eligibility requirements.

Conditional admission allows applicants who have self-certified graduation from an approved high school program, or the equivalent, on the Waldorf College application for admission to enroll in a program for thirteen (13) semester hours pending the receipt of evidence of high school completion or official post-secondary transcripts as required for admission.

International Students

International students must self-certify as to successful completion of the equivalent of Grade 12 in a U.S. secondary school and provide evidence of successful completion of a program considered to be equivalent to an accredited high school diploma or GED certificate. Your international academic transcript must be evaluated and certified by a National Association of Credential Evaluation Services member organization. Please request that the certifying organization’s report be sent directly to the registrar at Waldorf College.

International Students who are citizens of a country where English is not the primary language are required to submit one of the following prior to admission:

Official Copy of TOEFL (Test of English as a Foreign Language) Requirements for admission into our degree programs include: A minimum of 500 in the paper-based version or 61 in the internet-based version.

International English Language Testing System Exam (IELTS): A minimum of a Band 5 or higher is required.

TOEFL and IELTS scores are not required from:

  • International students who have completed two years of study in which English was the language of instruction, or
  • International students whose English language transcripts have been accepted by institutions domiciled in the U.S. and Canada.
  • Written proof of successfully completing (2.0. GPA or higher) at least 30 academic semester hours of university/college level courses (excluding ESL) that are transferable and that were taught completely in English.
  • Written proof of attaining the C Level English certificate issued by the Government of Vietnam.
Transcripts not in U.S. equivalency must be translated through a National Association of Credential Evaluation Services (NACES) approved translating service. Please visit the NACES website for more information. Students who cannot meet the above requirements because of exceptional circumstances may petition to enroll under an alternate admission status (see Admissions Status Policy). If permitted, the student will be allowed to take a maximum of four courses on a non-degree seeking student basis. If a student has a 3.0 GPA or higher after taking four courses, the student may be accepted as a degree-seeking student. If the student’s GPA is lower than 3.0, the student’s enrollment at Waldorf will be terminated.

Verification and Exceptional Cases

All documents submitted for review to determine admission status are subject to verification.  Applicants selected for verification must provide official high school or GED transcripts and any other documents requested by the College to complete verification.  Verification may also be required if the U.S. Department of Education selects a student for verification and requests validation of high school graduation.  Failure to comply with this request may result in immediate dismissal from the Waldorf and forfeiture of credits.

In the event that an applicant is not able to obtain an official high school transcript due to natural disaster, the Registrar will review an admission petition to determine admission eligibility. In these cases, the student may be admitted conditionally as a non-degree seeking student and must successfully complete thirteen (13) semester hours approved by the academic advisor before officially admitted into a degree program. Please submit supporting documentation to assistant.registrar@waldorf.edu.

Graduate Admission Requirements

TOEFL and IELTS scores are not required from:
  • Earned bachelor’s degree from a college or university recognized by the U.S. Department of Education.
  • Minimum 2.50 cumulative GPA at the undergraduate level or, in the case of transfer students, at the graduate level for full acceptance eligibility. Applicants who have a GPA of 2.00 to 2.49 may be admitted to Waldorf College’s graduate program by direct review of the VPAA or designee. With the approval of the VPAA or designee, students entering with a GPA of 2.00 to 2.49 may be accepted into the graduate program with Provisional Status. Students must earn a minimum grade of B for each course while on Provisional Status.

Applicants are required to submit an official transcript issued by a post-secondary institution accredited by an accrediting agency recognized by the U.S. Department of Education indicating a conferred bachelor’s degree. International students must provide an appropriately authenticated official transcript issued by a governmental authority that attests to the successful completion of a program considered to be equivalent to an accredited bachelor’s degree. Transcripts not in U.S. equivalency must be translated through a National Association of Credential Evaluation Services (NACES) approved translating service.

Copies/Official Documents

Waldorf must receive official transcripts from post-secondary institutions previously attended in which transfer credit is considered.  Students may send copies of transcripts or documents during the initial admission period and enroll as a student on conditional status (FSA ineligible). The student must provide official transcripts prior to completing thirteen (13) undergraduate or six (6) graduate credit hours. Official transfer credit will not be awarded until official transcripts are received by the Office of the Registrar. Transcripts from universities or programs not accredited by a U.S. Department of Education approved accrediting agency will not satisfy transfer credit criteria.

All documents provided to Waldorf for admission become the sole property of Waldorf and will not be returned at any time, nor is Waldorf permitted to forward them to a third party.

Denial/Conditional Admission Decision and Appeal

Waldorf reserves the right to deny admission to applicants who do not meet admission requirements.  Applicants may be admitted conditionally and in a probationary status in order to demonstrate their ability to successfully complete college level course work. Factors considered in admission decisions may include, but are not limited to, past academic performance or excessive course withdrawals. Applicants who wish to appeal the admission decision have the right to do so by providing supporting documentation which demonstrates extenuating circumstances during the period of substandard performance to assistant.registrar@waldorf.edu.

Non-Discrimination Policy

Waldorf does not discriminate on the basis of race, color, national/ethnic origin or age in admitting students to its programs or in administering its educational policies, scholarship programs or other University-administered programs.  Applicants under the age of 18 are required to provide parental consent when entering into signed agreements with the College.

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Enrollment System

Credit Hours
Waldorf measures course credits for both online and residential courses on a semester hour basis. Course credit for online programs is measured according to semester hour equivalence for an 8-week term format. Therefore, a 3-credit online course is equivalent to 3 semester hours.

Term Enrollment (8 Week Courses)
Waldorf offers its online programs in an accelerated 8-week term format. The Term Enrollment System allows adult students the ability to fit their courses around their schedule. The Term Academic Calendar provides the term start dates, end dates, and registration periods.

Because the courses are asynchronous, there are no scheduled sessions in which students must be logged in at a certain time. Students log in during the week to review that week’s unit assignments and then may study offline. Students log in to participate in class discussions and submit assignments.

Each course must have a minimum number of student enrollments or the course is subject to cancellation for that term. Academic advisors are available to assist students in planning what courses they need to take each term.

Enrollment Status Classification
Please refer to the chart below for enrollment status classifications.

  • Full-Time - 6 Credits +
  • 3/4 Time - 5 Credits
  • Half-Time - 3-4 Credits
  • Less Than Half Time - 1-2 Credits

Note: Dropping or withdrawing from courses can affect a student’s enrollment status.

Course Enrollment
When students first enroll, the Admissions Department assists them with the process of enrolling in their first course.

All students will first complete the Introduction to Waldorf Online course (2 credits) and Wellness course (1 credit). This Introduction to Waldorf Online course is designed to offer valuable information concerning time management, reading skills, writing techniques, research skills, use of technology, and test-taking strategies. The history of Waldorf, information on the faculty and staff, and policies and procedures are also presented.

Each time students enroll in a course, they will be notified by email that the registration has been processed. The email contains online account information and instructions for accessing their online course. Within each online course, students will find the information necessary to begin their course work.

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Admissions Status Policy

Students may enroll at Waldorf College under one of the following:

  • Temporary—Application has been approved but not yet evaluated for transfer credit.
  • Conditional—Application approved and transfer credit evaluated based on copies of transcripts.
  • Accepted—Application approved, transfer credit evaluated, and all required official transcripts on file.

Students who wish to begin enrolling in courses immediately after their application has been accepted may do so under Temporary Admissions Status and, while Temporary, may complete up to 13 credit hours. Once all official transcripts are received and evaluated, an Application Evaluation Report will be issued and, pending a favorable review, the student’s status will be changed to Accepted. Conditional Status is not available to students under Temporary Status.

Temporary Admissions Status is not available to students using Federal Financial Aid.

When enrolling in courses while on Temporary status, the student is responsible to select courses that he/she will not transfer to Waldorf College and that will fulfill the requirements of his/her selected program of study. Information on Waldorf College program course requirements can be found on the Waldorf website. For assistance on course selection, students may contact the Assistant Registrar at assistant.registrar@waldorf.edu.

Before enrolling under Temporary status, the student should make certain he/she meets the Waldorf College admissions requirements of a high school diploma or GED. Waldorf College only accepts transfer academic credit from institutions accredited by agencies that are recognized by the United States Secretary of Education and/or the Council for Higher Education Accreditation (CHEA) or, for non-U.S. institutions, an accepted foreign equivalent that is listed in the International Handbook of Universities.

A Waldorf College transcript cannot be issued while a student is on Temporary status. A Waldorf College transcript may be issued for students on Conditional Status but will not list transfer credit. A Waldorf College transcript may be issued for students on Accepted Status listing all institutional credit.

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Transfer Credit

Waldorf allows transfer credit for prior academic credits, training, and relevant professional licenses and certifications. Up to 75 percent of undergraduate courses can be transferred into the degree program based upon the degree requirements.

Academic Credit
Grades earned must be a “C” or higher for prior undergraduate academic credit to be eligible for transfer.

Professional Licenses, Certificates, and Training Programs
Waldorf uses guidelines established by the American Council on Education (ACE) to determine if certain training programs, certificates, professional licenses, and/or military training warrant awarding academic credit.

Transfer Credit by Examination
Waldorf College accepts credit by examination from the following:

  • The College Level Examination Program (CLEP)
  • Defense Activity for Non-Traditional Education (DANTES)

Transcript Request Service
Waldorf offers a transcript request service. For $10 per transcript request, we will contact the prior colleges and/or universities the applicant has attended to secure all the transcripts needed. Two forms must be completed and signed in order to process the request. The Request for Official Transcript form is sent to each individual college to process the transcript request; the payment form is kept at Waldorf for processing. We are unable to process the request without both signed forms being submitted. These forms can be accessed by visiting www.waldorf.edu. When completed, please fax to 251-224-0573.

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Accommodation for Disabilities

It is the policy of Waldorf College to provide reasonable accommodation for persons defined as disabled under Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and all other local and state requirements dealing with students who have recognized disabilities.

A request for reasonable accommodation will be granted provided that the following criteria are met:

  • The request for reasonable accommodation is based on individual needs.
  • The request does not require a financial burden on Waldorf College that is beyond what is viewed as customary and reasonable.
  • The request does not compromise the basic requirements of the course.

Waldorf online students who would like to request academic accommodations for a disability will need to contact the learning disabilities specialist and provide appropriate documentation of their disability at least two weeks prior their first class meeting.

Kristin Wempen, Learning Disabilities Specialist
E-mail: kristin.wempen@waldorf.edu
Office Phone: 641-585-8211
Fax: 641-585-8194

Appropriate documentation will include the Initial Online Academic Accommodation Request (available in the myWaldorf Student Portal), a diagnosis of the disability, testing results and the impact of the disability on the student in the online learning environment. The college is required by law to have current documentation of the disability in order to provide accommodations. Typically academic testing results are required to be within the last three years. (The time frame of testing for certain disabilities can be more or less frequent based on the area of disability and the possibility of a change in the disability or condition pertaining to student need and the requirements of our office.)

Insufficient or incomplete documentation can result in a delay in the accommodations or the implementation of limited or temporary accommodations until appropriate and up-to-date documentation is received in our office.

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Academic Policies

Courses

Course Load Policy
The academic advisor must approve all course loads over seven credit hours. Students requesting course loads over seven hours must have a minimum GPA of 3.0. The maximum course load allowed is nine credit hours (3 courses) without prior approval of the Assistant Dean for Online Learning. A student may not take courses in overlapping terms, with the exception of the Residency courses.

Course Structure
Students access their course on the Waldorf learning platform, Blackboard, using their login and password, which are e-mailed to the student before the start of his/her first term. Once logged in, the student will be presented with a personalized welcome page and a list of enrolled courses.

After the student enters the online course, the first screen they see is the announcement section. The announcement section contains important information concerning the course. On the left of the screen the student will see a button for each section of the course.

The students should review the entire syllabus for each course so that they are aware of all course requirements. Waldorf courses are designed and developed to match the content and rigor of the residential courses. However, courses are laid out in a consistent manner so students are able to navigate the courses with ease.

Course Professors
Students may find information about their professor in the online course by clicking on the Professor link. Students should direct all course-related questions to the professor. The preferred contact method for all Waldorf online faculty is their Waldorf e-mail as this provides a written record of all communication. However, many faculty members will make phone appointments if e-mail correspondence will not suffice.

Student Course Evaluation
Students are asked to complete a Student Course Evaluation for each course. Students may remain anonymous. The Notification of the Student Course Evaluation is located in Week/Unit 7 of each course and at the end of the residency courses. Student Course Evaluations enable the college to measure the effectiveness of the course and to pinpoint problem areas. The evaluation rates the textbook, course content, assessments, assignments, and the course professor. If students wish to be contacted by the Dean of the College concerning their comments, they should provide a contact phone number on the survey.

Assessments and Assignments
Waldorf courses are divided into eight units, each normally containing objective and subjective assignments and one or more class discussion. Depending on the course, papers, projects, and/or a proctored final exam may be required. Students will receive feedback from their professor for each subjective assignment graded. An e-mail notification will also be provided for each assignment when it is graded. Students can access faculty feedback and comments through the My Grades section of the Blackboard course. After the conclusion of a term, final course grades are available in the myWaldorf Student Portal.

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Grading Procedures

Academic Integrity
Cheating and other forms of deception are causes for dismissal. Examples of cheating include the following:

  • Utilizing another student’s answers during an exam
  • Using unauthorized materials during an exam
  • Having someone take your exam for you
  • Using unauthorized test materials
  • Disseminating exams to others
  • Plagiarism
  • Falsifying information

Other causes for dismissal from Waldorf College include:

  • Failure to pay tuition or fees due
  • Failure to abide by college rules and regulations

Plagiarism Policy
Plagiarism is using someone else’s words or ideas and representing them as your own without giving due credit to your source of information. If the plagiarism policy is violated, the student may fail an assignment, course, or be dismissed. This includes copying from a book, magazine, newspaper, website, or any other sources without giving credit to that source. If students incorporate another author’s writings into their paper, they must include this text in quotation marks, if directly quoted, and cite their source(s).

Intentional plagiarism is deliberate cheating and includes, but is not limited to:

  • Downloading a free research paper or purchasing a paper online.
  • Buying a paper from a commercial paper mill.
  • Faking a citation.
  • Submitting a paper written by someone else.
  • Copying an entire article or a paper from any source.
  • Resubmitting a paper that you have submitted for another course.

Unintentional plagiarism can occur when a writer commits the following acts:

  • Copying and pasting to recreate a paper from several courses without citing them.
  • Copying or paraphrasing sentences or paragraphs from sources without using proper citations.

Plagiarism, whether intentional or unintentional, remains a very serious academic offense.

Plagiarism Detection
Waldorf uses TurnItIn as its plagiarism detection service. The service compares a student’s work to internet sites, internet and library databases, and its own database. The service provides a report to both the professor and student indicating the percentage of material that is found in other sources. If the professor finds that the report indicates plagiarism, he or she will work with the Dean of the College to determine the appropriate action.

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Final Exams

Many courses require a final exam. These comprehensive exams allow students, faculty, and Waldorf to know the student’s level of knowledge at the completion of the course. If the course has a final exam, it is a required exam and must be taken before the end of the term. If the student does not complete the final exam within the limits of the term or an approved extension, the grade for the entire course will be changed to an F.

The following are important facts concerning proctored final examinations:

  • Students may retain up to three approved proctors on file with the College. It is the student’s responsibility to ensure a proctor is approved by the College before the final exam. See the proctor policy and proctor approval sections within this policy for more information.
  • Students should request to sit for a final examination during the last two weeks of the course by submission of Final Examination Request form located in the Student Portal.
  • Final Examinations must be submitted for grading prior to midnight, Central Standard Time (CST), on the last day of class.
  • Refer to course exam instructions for materials allowed during final examination. Materials not specified in the exam instructions are not permitted. Students may use a computer to access the online exam and/or type essay answers. They may not use the internet to search for answers to the exam questions. Unless otherwise specified in the exam instructions, the exam is open book.
  • Valid, government-issued photo identification, such as a driver’s license, is required for identity verification prior to examination administration.
  • Compliance with all identified final examination violations is required. Violations are identified at the conclusion of this policy.
  • Students are allowed short breaks during the examination. A total of 15 minutes break time is permitted during the four (4) hour examination. No materials are allowed to leave or re-enter the testing area.
  • Students are allotted four (4) hours for examination completion. The time allotment is cumulative; therefore, short breaks taken during the examination administration are included in the time allotment.
  • Fees incurred by use of proctoring services are the responsibility of the student.
  • Final examinations should not be taken in an environment where the student is likely to be interrupted during examination administration; i.e. the workplace or other interactive environment.

Proctor Policy

Final exams are to be administered to students by an approved proctor on a date before the course end date that is mutually convenient. The student is responsible for selecting a qualified proctor who must be approved by the college. A list of acceptable proctors is provided in the Proctors section of this policy. Proctors must submit to Waldorf’s Student Services a signed Proctor Agreement for approval before being allowed to proctor an exam. Proctors are to verify the student’s identity, remain in proximity while the student takes the exam, assure that the four (4) hour exam time limit is strictly adhered to, and assure that no unauthorized materials are allowed during the exam. Proctor forms can be found in the myWaldorf Student Portal and in the course. Students should allow time for the proctor to return the agreement to Waldorf and for processing before submitting the Final Examination Request form.

Proctors

Waldorf reserves the right to verify proctor qualifications, require additional evidence of eligibility, or require a different proctor be selected. The following may serve as Proctors:

  • Direct supervisor
  • Personnel at a university/college testing center, private testing center, military base testing office
  • School principal or vice principal
  • Full-time librarian, teacher, or school counselor
  • College professor, dean, or director
  • Human resources manager, training director/officer
  • Minister, priest, or rabbi of a church, temple, mosque, or synagogue

Unacceptable Proctors include:

  • Assistant
  • Tutor
  • Neighbor
  • Relative
  • Friend
  • Current Waldorf student
  • Anyone with a conflict of interest

Individuals selected to serve as a proctor must have no vested interest in the outcome of the exam. Falsifying proctor information or not following proctor testing procedures will result in failure of the course and may be cause for termination from the College.

Proctor Approval

Students must provide the desired proctor with the Final Examination Policy and Waldorf’s Proctor Agreement. The proctor will complete the agreement and fax the document to Waldorf’s Student Services at 251-224-0554.

Once an approved proctor(s) is listed on the student’s record, the student only needs to submit the Final Examination Request form in which the pre-approved proctor is listed. Forms should be submitted to Student Services by fax at 251-224-0554 or email at students@waldorf.edu. The final Examination Request Form can be found and completed in the myWaldorf Student Portal. Waldorf will process the request and send the final exam or online final exam instructions to the identified pre-approved proctor.

Students may have up to three approved proctors on file. Information on the approved proctor will remain on file for the student and the student may use the proctor until one of the following occurs:

  • The student or proctor cancels the proctor agreement.
  • Waldorf disapproves or cancels the proctor agreement.

Proctor Responsibilities

  • Keep the exam secure and only allow the student to access the exam in the proctor’s presence. The password must be kept confidential and should never be shared with the student.
  • Provide the student with a private area conducive to testing. A computer with Internet access must be available.
  • Check student’s photo ID to ensure the examinee is actually the person scheduled to test.
  • Ensure no copies of the exam are made.
  • Ensure that the student does not access notes, articles, or other unauthorized materials. Unless otherwise specified, only the textbook is allowed.
  • Time the exam and stop the examinee when time has been expended. A maximum of four (4) hours is allowed for the exam.
  • Keep the exam during any breaks. The student should never have access to the test without the proctor present and the test should never leave the testing room.
  • If a fee is charged for exam proctoring, request payment from the student at the time of testing. Students are responsible for any proctor fees.

Additional Final Examination Information

As resources for virtual, third-party proctoring technology become available, Waldorf College will permit students to take final examinations using that service. Any costs associated with the proctoring technology are the responsibility of the student. When and if this service becomes available, Waldorf College will inform students about the usage policy in the myWaldorf Student Portal.

Final Examination Violations

The following final examination violations are subject to sanctions identified in the Academic Integrity Policy:

  • Use of materials or unapproved software/technology, other than a writing utensil, course textbook, and calculator or examination specific materials.
  • Use of the Internet to access any site other than the Blackboard Learning Management System.
  • Speaking with another individual during examination administration.
  • Use of a cellphone or technology other than the computer being used for examination administration. (Students encountering technical difficulty are allowed to access a cellphone to call technical support.)
  • Materials exiting or re-entering the testing area.
  • Exceeding the four (4) hour testing time limit.

Should any circumstances develop before or during a final examination, including natural disasters, emergencies, power or internet outages, etc., the student and/or proctor should contact Student Services immediately at 877-267-2157. Student Services hours are Monday through Thursday, 8 a.m. to 5 p.m. CST and Friday, 8 a.m. to 3 p.m. In the event the call is placed after standard operating hours, please leave a message or email students@waldorf.edu. Or contact Technical Support at 877-399-1063 Monday through Friday, 8 a.m. to 11 p.m. CST.

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Grading Scale

The following scale is used to determine the final course grade:

A Excellent 90-100
4.00 Quality Points per semester hour

B Good 80-89
3.00 Quality Points per semester hour

C Average 70-79
2.00 Quality Points per semester hour

D Passing 60-69
1.00 Quality Points per semester hour

F Failing 59-0
0.00 Quality Points per semester hour

I Incomplete
0.00 Quality Points per semester hour

W Withdrawal
0.00 Quality Points per semester hour

WF Unofficial Withdrawal
0.00 Quality points per semester hour

R Course Retake
0.00 Quality Points per semester hour
 

The grade point average (GPA) is computed by dividing the total number of quality points earned by the total number of semester hours completed.

The grade I indicates that the student, for reasons satisfactory to the instructor, has been granted a course extension. This grade is given only when the work already finished has been of a quality acceptable for completion of the course. A student receiving an I must complete the work within the prescribed extension period and then will receive a grade representing the quality of all work in the course. If the student fails to complete the work before the end of the extension period, the grade will be calculated based on the work completed before the end of the extension. Although the I grade will be replaced with a letter grade when the course extension ends, as long as the I grade remains it is counted as a grade of F when calculating Satisfactory Academic Progress (SAP). Therefore, the I grade may affect future registrations, GPAs, and/or FSA eligibility.

The grade W indicates that permission was granted after the drop date to withdraw from a course for which the student was registered. Note: Students are not permitted to withdraw from a course after the term end date.

The grade WF indicates that a student was institutionally withdrawn from a course. See the Unofficial Withdrawal Policy for more information.

An F can only be removed from the transcript if the student repeats the course at Waldorf and earns a higher grade.

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Dean’s List

Dean’s List is calculated after each term. Students who have earned a minimum grade point average of 3.50 for courses enrolled that term and have completed a minimum of six credits during the term will be included on the Dean’s List.

Students may opt for their names and Dean’s List designation to be posted on the website and sent to their hometown newspapers by completing the Hometown News Release Authorization form, located at www.waldorf.edu/Online/Current-Students/Forms.

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Course Retake

Students must earn a cumulative GPA of 2.00 or higher on a 4.0 scale. Students earning a “D” or below in a course have the option of retaking the course. If a course is retaken, the highest grade is counted, and all lower grades appear as an “R.” (See also the Satisfactory Academic Progress section, regarding the calculation of hours attempted.)

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Grade Appeal Policy

Students who believe that a grading discrepancy has occurred should follow the procedures listed below.

  • Direct your grade challenge to your course professor via email.
  • Include in this written correspondence the course name and number, the exam (unit or final), and the full text of the question or questions at issue, the page number and text that you feel supports your answer.
  • Forward a copy of this email to the Student Services Department at students@waldorf.edu.
  • To allow the Waldorf College faculty to effectively process an exam challenge, Waldorf College requires that the exam challenge (grade challenge) be submitted within 14 days of the grade report date.
  • Allow five to seven business days for a reply.
  • Students unsatisfied with the faculty member response should direct their grade appeal request to the Assistant Dean for Online Learning.

Non-Academic Appeals and Grievances
In instances where a student raises a question about a policy or decision, the appropriate staff member will respond. If it is not possible to resolve a matter through discussion, a student may appeal in writing for further consideration to the Dean of the College, Waldorf College, 106 S. 6th St., Forest City, IA 50436, or by fax: 641-585-8194, ATTN: Dean of the College. The Dean may be reached by phone at 641-585-8134.

Should a student not be satisfied with the action taken by the Dean of the College, the student may appeal the decision to the Waldorf President. This policy is designed in accordance with the State Postsecondary Review Entry (SPRE) Guidelines and is intended to ensure that the student is given fair and equitable consideration in any matter that may arise.

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Satisfactory Academic Progress

Federal regulations require Waldorf College to establish and apply reasonable standards of Satisfactory Academic Progress (SAP) for eligible students to receive financial assistance under the programs authorized by Title IV of the Higher Education Act. Waldorf students who wish to be considered for financial aid must:

  • Be in good standing at the College and
  • Maintain satisfactory academic progress in their program of study as set forth in this policy.

SAP is a Federal Student Aid eligibility requirement and is administered by the College in addition to the academic standards of performance required under the Waldorf Satisfactory Academic Progress (SAP) policy. The SAP policy is reviewed annually by the Waldorf Registrar.

Students are evaluated at the end of every term for SAP. All students are evaluated on three standards: grade point average (qualitative measure), semester hours completion ratio (quantitative measure), and maximum timeframe. To maintain eligibility under SAP, students must meet all three standards.

Standard 1: Grade Point Average (Qualitative Measure)
Students must maintain a minimum qualitative measure of progress defined as the Cumulative Grade Point Average (CGPA). Students must maintain a 2.0 Cumulative GPA.

Standard 2: Semester Hour Completion Ratio (Quantitative Measure)
Students (either full-time or part-time) must achieve a passing rate of at least 67 percent of all hours attempted to demonstrate proper pace. Hours attempted include completed courses, repeated courses, withdrawals, and incompletes. Transfer credit, if applicable, is also calculated in the completion ratio.

Standard 3: Maximum Timeframe
Students must complete their degree program within 150 percent of the semester hour requirements for the degree. Students must complete an associate's degree within 90 semester hours and a bachelor's degree within 180 semester hours. Students who are unable to complete their degree program within the timeframe limitation will no longer be eligible to use federal financial aid to cover any costs associated with completing their degree program. Transfer credit, if applicable, is also calculated in the maximum timeframe calculation.

SAP Notification
Students are notified of the SAP policy in the Waldorf catalog, website, and during the initial financial aid application process. All periods of enrollment at Waldorf are calculated in SAP, including periods of enrollment during which a student did not receive financial aid. Cumulative GPAs are calculated using grades earned at Waldorf.

Transfer Credits
Transfer credits accepted toward the student's degree program will be included when calculating the SAP Maximum Timeframe and quantitative progress. This includes credit for English as a Second Language (ESL) and remedial courses, if accepted toward the degree program.

Repeated Courses
Students receiving Title IV Aid may repeat a course, as allowed under the Waldorf Satisfactory Academic Progress policy. Repeated courses will count toward the quantitative and maximum timeframe SAP standards.

Incomplete Grades
Students receiving Title IV Aid may receive incomplete grades, as allowed under the Waldorf Satisfactory Academic Progress policy. Incomplete grades will count toward the quantitative and maximum timeframe standards of SAP. Students who do not complete course requirements after an incomplete grade is assigned will receive a course grade based on the assignments completed with zeros being assigned for non-completed assignments.

Second Bachelor's Degree
Students must complete their degree program within 150 percent of the semester hour requirements for the degree. Students must complete an associate's degree within 90 semester hours and a bachelor's degree within 180 semester hours. Transfer credit, if applicable, is also calculated in the maximum timeframe calculation. Students pursuing a second bachelor’s degree are not eligible to receive Federal SEOG or Pell Grants.

SAP Evaluation
Students are evaluated at the end of every term for SAP. Students who have not met the conditions for satisfactory academic progress will be placed on academic warning for the following term and will be expected to work with their academic advisor to discuss enrollment options. Students on SAP Warning status will continue to be eligible to receive federal aid for this additional eight-week term. Students on SAP Warning status who fail to meet SAP standards at the end of the eight-week term will be dismissed from the college.

Appeal Guidelines
Students on Failing SAP status may appeal to the Admissions and Academic Progress Committee if they have extenuating circumstances during the period of academic substandard performance and are able to provide supporting documentation. The student may appeal the dismissal to the Admissions and Academic Progress Committee. Appeals may be filed by faxing the appeal to the attention of the Vice President of Academic Affairs at 641-585-8194. The appeal must include the reason(s) why the student failed to meet satisfactory academic progress and what will change to allow the student to meet the standards at the next evaluation. The committee will make every effort to consider each appeal carefully and provide a decision within seven to 10 business days. The committee will make one of the following decisions regarding the student’s appeal:

  • The appeal will be denied; the student will be dismissed academically and no longer be eligible for financial aid.
  • The appeal will be granted and the student placed on Academic Probation for one term; the student should be able to meet satisfactory academic progress by the end of the probationary term. If the student does not meet satisfactory academic progress at the end of the probationary term, the student will be dismissed.
  • The appeal will be granted and the student will be placed on an Academic Plan because satisfactory academic progress cannot be met within one term. The Academic Plan, monitored on an individual basis, will ensure that the student will be able to meet satisfactory academic progress by a specific point in time, will have set conditions, and can be evaluated at whatever periods as determined by the plan or at a minimum at the end of every term. The student will be dismissed when he/she fails to meet the conditions of the Academic Plan.

Students on academic probation or academic plan may be required to retake courses in which D or F grades were received, take a reduced credit-load, and/or become involved in special programs. They are also required to submit periodic academic progress reports.

If it becomes apparent that a student is not profiting from the course, as evidenced by poor attendance or poor performance, the Vice President of Academic Affairs may dismiss a student without any warning period at any point during the term.

Reinstatement
Students who do not submit any coursework within a twelve-month period will be considered inactive and any tuition being held by the college will be forfeited. Students desiring to return to their studies must be reevaluated and will be subject to any changed academic requirements, tuition increases, and policy changes in force at the time of reenrollment.

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Attendance Policy

Waldorf will verify each student’s attendance in each registered course at the end of the first week. The discussion board posting or Unit 1 Assessment or Assignment must be submitted to verify attendance. Students who choose not to attend the first week will be institutionally dropped from the course.

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Leave of Absence Policy

Students unable to enroll in one or more terms may apply for a temporary Leave of Absence (LOA) from the College. This policy is designed to allow a student the flexibility to take a temporary break from their academic program and upon return a student will not be required to apply for readmission to the College. A student will not be granted a LOA in the middle of a term; therefore, for purposes of Title IV, a student granted a temporary LOA will be considered withdrawn from the College during this time. A student is expected to complete all courses if currently enrolled in a term and apply for a LOA to begin at the start of the next term in the academic program. If a student is having difficulty or unable to complete all courses in the term, the student may apply for an incomplete or an incomplete for special circumstance, or the student may withdraw, in which case a Return of Title IV calculation may be required.

A student may apply for a LOA by submitting the Leave of Absence Request Form located in the myWaldorf Student Portal. All requests must be submitted a minimum of three weeks prior to the start of the term a student will be unable to attend.  A temporary LOA from the College will only be granted to a student planning to return to their academic program at the end of the LOA. In addition, the LOA request may not exceed more than two consecutive terms within a 12 month period. A student may request more than one LOA during the student’s academic program not to exceed two terms within a 12 month period. A student may return from a LOA early and resume enrollment in the next available term or enrollment period.

Important facts concerning a Leave of Absence:

  • For purposes of Title IV, a student will be considered withdrawn from the College while on a LOA; therefore federal student loans are not eligible for an in-school deferment;
  • A student will not be eligible to receive  federal student aid while on a LOA;
  • A student who fails to return from a LOA will be required to reapply for admissions to the College after a period of 12 months of inactivity in their academic program.

Military/Special Services Leave of Absence Provision
Students requiring a military or special services deployment may request a provisional LOA for the designated deployment period up to 12 consecutive months. A student may apply for a provisional LOA by submitting the Leave of Absence Request Form located in the myWaldorf Student Portal. In addition, a student must provide supporting documentation regarding the nature and period of deployment from their commanding officer or supervisor. If the military or special services deployment occurs during a course, the student should contact his or her Academic Advisor to discuss the options provided by the Military Deployment Policy and Incomplete for Special Circumstances Policy.

Academic and Financial Considerations
Students should contact their Academic Advisor and the Financial Aid Office to discuss potential academic and financial implications prior to taking a LOA from their academic program.

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Extension Policies

Unit Extension

There are circumstances when a student may not be able to complete a week’s worth of assignments by the due date. When this occurs, the student may contact the professor and request a unit extension.

If the situation is not an emergency circumstance, a student may qualify for a maximum of three additional days after the assignment and/or assessment due date to complete the unit work. However, discussion boards must be completed by the due date. The criteria to qualify for a unit extension are as follows:

  1. The student is responsible for contacting the professor before the due date of the assignment. The student will provide an explanation as to why he/she cannot complete the assignment on time; documentation may be requested.
  2. If the professor approves, the professor will e-mail to the student, in detail, which assignments/assessments are extended, as well as the revised due date. This documentation will also be sent to students@waldorf.edu.

If the professor does not approve, the professor will e-mail to the student, in detail, the reasons for denying the extension. This document will be also sent to students@waldorf.edu.

  1. Only 1 unit extension allowed per term.

If the situation is an emergency circumstance, a student may qualify for three additional days after contacting the professor. The student’s circumstance must involve an unusual or critical circumstance such as military deployment, temporary duty, temporary additional duty, permanent change of station, major surgery, natural disaster, family emergency, death in the immediate family, or job relocation. The criteria to qualify for an emergency unit extension are as follows:

  1. Within five (5) days of the student’s ability to make contact, the student is responsible for notifying the professor of his or her situation. The student is responsible for providing documentation – such medical or deployment papers – of the specific emergency situation.
  2. If the professor approves, the professor will e-mail to the student, in detail, which assignments/assessments, including discussion boards, are extended, as well as the revised due date. This documentation will also be sent to students@waldorf.edu.

If the professor does not approve, the professor will e-mail to the student, in detail, the reasons for denying the extension. This document will be also sent to students@waldorf.edu.

  1. Unless the Military Deployment policy is applicable, only two weeks’ worth of work can apply to this extension. Any student who misses over two weeks’ worth of coursework due to an emergency needs to apply for an Incomplete for Special Circumstances.

Unit extensions will not be granted after term end-date.

Assignment Make-Up
Waldorf College delivers curriculum through a variety of assignment types and methodologies. Assignment types are unique and carry specific submission requirements. Assignment submittal information can be viewed within the assignment instructions in each course. In the event technical difficulty occurs, please refer to the Technology Policies located within the myWaldorf Student Portal.

 

The Waldorf Technical Support Department is available to assist students in resolving technical issues. Technical Support may be contacted by phone at 877-399-1063 Monday through Friday, 8 a.m. to 11 p.m. CST or by e-mail at techsupport@waldorf.edu.

On occasions in which special consideration is granted by the course professor to make-up or re-submit an assignment, specific instructions or assignment due dates for make-up work should be followed. Requests for special consideration to make-up or re-submit an assignment should be emailed to the course professor along with a specific date for submitting the assignment prior to the course end date. Requests will be reviewed by the course professor, who will render a decision based upon the merits of the case.

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Incomplete Course Policy

Students requesting additional time, in excess of the prescribed enrollment period, to successfully complete coursework may apply for an Incomplete. Requests for an Incomplete should be the exception during a student's tenure; academic progress throughout coursework is expected and promotes student success. Should circumstances prevent regular, on-time course completion within the term period, students have the option to request an Incomplete or withdraw from the course. Academic and financial consequences should be noted when withdrawing from a course beyond the first week of the term period. Prior to submitting the withdrawal request, students are advised to review any applicable College policies, including the Satisfactory Academic Progress policy and Refund Policy for Online Programs. In addition, academic advisement should be sought.

The following are important facts concerning an Incomplete:

  • An additional time allotment of up to 45 days may be granted with an Incomplete. Students needing more than 45 days may wish to view the Incomplete for Special Circumstances Policy.
  • All requests are subject to approval by the course professor and the Dean of the College. Requests are not automatically granted.
  • A plan to complete the coursework during the Incomplete time allotment must be presented to the course professor and adhered to. This plan must include a list of assignments and revised due dates; it must be approved by the course professor.
  • Students cannot resubmit assignments previously submitted without professor approval.
  • If an Incomplete is granted, a course grade of I will be assigned and may affect future course enrollments, Satisfactory Academic Progress hours attempted, and Federal Student Aid (FSA) eligibility. See the Incomplete Grading Policies section for more information.
  • Students approved for an Incomplete forfeit the option to withdraw from the course.
  • An Incomplete fee of $50 will be charged if the Incomplete is approved.

The following qualifications have been established to apply for an Incomplete:

  • The student cannot have a grade of I from a previous term. The student will not be allowed to enroll in a new course until the incomplete courses have been completed.
  • A request for an Incomplete is to be submitted prior to the end date of the course, during weeks six, seven, or eight. Students are required to formally request an incomplete through submittal of the Incomplete Course Request form found in the myWaldorf Student Portal. The Incomplete Course Request form must be submitted before the last day of the course.
  • The student must be successfully completing course requirements at the time of the request (earning a passing grade for assignments completed). Students unable to meet the revised assignment due dates must contact their professor for late submission approval.
  • The student must submit valid justification as to why the course could not be completed on schedule due to reasons beyond normal circumstances. Supporting documentation may be requested by the College.

To request an Incomplete, the student must complete and submit the Incomplete Course Request form found in the myWaldorf Student Portal. This form includes the reason for the extension, the student’s plan for completion, and the date of completion for each remaining assignment. Students will be held to the revised assignment due dates in the same manner
as the original course weekly deadlines.

Students will be notified of the status of the Incomplete request within four (4) business days.

The Incomplete request is not automatic and must be approved. If the request is denied and the course end date has passed, the course grade based on the coursework completed by the student will be posted. A grade of zero (0) will be given for all assignments not completed. Any denied Incomplete requests can be appealed to the Dean of the College.

Incomplete Grading Policies
When a student is approved for an Incomplete, an I grade will be posted for the course. Although, the I grade will be replaced with a letter grade when the time allotment for the Incomplete ends, as long as the I grade remains, it is counted as a grade of F when calculating Satisfactory Academic Progress (SAP). Therefore, the I grade may affect future registrations, GPAs, and/or Federal Student Aid eligibility.

Students who do not complete the course within the Incomplete time allotment will receive a course grade calculated on the weighted scores of all completed course assignments. All assignments left undone will be assigned a grade of zero (0). If the calculated grade is an F, the course must be taken over again in its entirety and the student will be required to pay the full tuition of the course.

Incomplete for Special Circumstances Policy

An Incomplete for Special Circumstances (ISC) is for those students who encounter unusual circumstances that prevent them from completing a course. An ISC can be up to 60 days in length and has no fee requirements.

The following are required for ISC approval:

  • The student’s circumstance must involve an unusual or critical circumstance such as military deployment, temporary duty, temporary additional duty, permanent change of station, major surgery, natural disaster, family emergency, death in the immediate family, or job relocation.
  • The student must submit official documentation that substantiates the circumstance and indicates the dates that the student will be affected. Requests that are received without support documentation will not be considered.
  • The Incomplete for Special Circumstances Request form, located in the myWaldorf Student Portal, should be completed and submitted to Waldorf College. It must be dated within five (5) days of the student’s ability to contact the College. The Dean of the College, based on individual student need, may grant exceptions for the form-filling deadline.
  • Unless the Military Deployment policy is applicable, the student must be able to complete the course within a maximum of 60 days from the course end date. If the unusual circumstance does not allow the completion of the course within a 60-day extension period, the student should contact Student Services at students@waldorf.edu and discuss withdrawing from the course. However, the request to withdraw must be submitted prior to the original end date of the course.

These are important facts concerning an Incomplete for Special Circumstances:

  • Waldorf College allows a maximum of two Incompletes for Special Circumstances events per calendar year. Students are not granted in excess of one ISC per course.
  • An ISC forfeits the option to withdraw from the course.
  • The student must be successfully completing course requirements at the time of the request (earning a passing grade for assignments completed).
  • Assignments not completed during the timeline received a zero (0) grade.
  • If an ISC is granted, a course grade of I will be assigned and may affect future course enrollments, Satisfactory Academic Progress hours attempted, and Federal Student Aid (FSA).
  • Request for ISC must be submitted prior to the original end date of the course.

To request an ISC, the student must complete and submit the Incomplete for Special Circumstances Request form found in the myWaldorf Student Portal. The reason for the extension, the student’s plan for completion, due dates for each assignment, and the anticipated date of completion of all course work are required on this form. Students will be held to the revised assignment due dates in the same manner as the original course weekly deadlines.

Please note that approval is not automatic. The course professor and the Dean of the College must approve each request. The student and course professor will determine the appropriate amount of time for course completion, which will be granted upon ISC request approval. All course requirements must be satisfied within the allotted time period; the Dean of the College – on a case-by-case basis – may grant additional time.

The form and supporting documentation must be submitted to Student Services for processing by mail to Attn: Online Learning, 106 South 6th Street, Forest City, IA 50436; by fax to 251-224-0573; or by email to students@waldorf.edu. Please remember, request forms that are received without supporting documentation will not be considered.

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Military Deployment Policy

Waldorf College will offer the following options to a student who is a member, or the spouse of a member if the member has a dependent child, of the Iowa national guard or reserve forces of the United States and who is ordered to state military service or federal service or duty:

  1. Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.
  2. Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date.  If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
  3. Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date.  If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses.  Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped, and the tuition and mandatory fees for the course shall be refunded.

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Unofficial Withdrawal Policy

If no assignments are submitted in the last 21 days of the term and the student receives a failing grade, the student will be withdrawn from the course and a grade of WF will be assigned. Grades of WF count in the calculation of the student’s GPA the same as a grade of F. WF also is counted in attempted hours. A charge will be posted to the student’s account if the text was supplied through the Waldorf Book Grant. An e-mail will be sent to the student providing a link to the Course Drop/ Textbook Return Form.

If an assignment has been submitted in the last 21 days of the term, the student will not be withdrawn and no action will be taken. The grade calculation will automatically occur as follows: Any non-submitted assignments will be given a grade of 0 and the final grade calculated.

When determining Last Day of Attendance for financial aid purposes, the course mid-point or last assignment date, whichever is later, will be used.

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Inactive Status

Students who do not submit any coursework within a twelve-month period will be considered inactive and any tuition being held by the college will be forfeited. Students desiring to return to their studies must be reevaluated and will be subject to any changed academic requirements, tuition increases, and policy changes in force at the time of reenrollment.

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Student Conduct and Due Process

Students will receive written notice in the event that the college determines that the student’s conduct warrants disciplinary action and/or expulsion. Students may contest the college’s findings and conclusions with a written challenge directed to the Assistant Dean for Online Learning. The Assistant Dean for Online Learning will review all written challenges within ten days of receipt.

Within 15 days after receiving the decision of the Dean of the College, the student has the right to appeal the decision to the President of Waldorf. Decisions rendered by the President are final.

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Graduation

Graduation Requirements
A 2.00 GPA is required for students to be eligible for graduation. A minimum of 25% of the total credit hours must be completed with Waldorf to be eligible to graduate from any program. Students in a bachelor program must receive a C or above in all courses in the major.

Graduation with Honors
In order for a student enrolled in a bachelor degree program to graduate with Summa Cum Laude, Magna Cum Laude, or Cum Laude honors, they must earn the following grade point average.

Summa Cum Laude 3.9-4.00
Magna Cum Laude 3.7-3.89
Cum Laude 3.5-3.69

Honors are based upon coursework completed at Waldorf College. Honor graduates must have no grades lower than a “C”, and must not have repeated any course taken at Waldorf College.

Petition for Graduation
Within 2 terms of completing a degree program, the student must submit a Petition for Graduation to begin the Graduation Audit Process. This form can be completed online and can be accessed in the myWaldorf Student Portal. Any students wishing to attend the graduation ceremonies must have their Petition for Graduation submitted at the end of Term 3.

Once the graduation audit is complete, the student will be notified of the application status and any requirements that have not been satisfied. A $75 graduation fee is to be paid at the time the Petition for Graduation is submitted to Waldorf. This fee covers the audit of the student records and the processing of the diploma. The graduation fee also includes the regalia (cap, gown and tassel) rental if the student attends the graduation ceremonies.

Diploma
The diploma and an official transcript will be mailed directly to the address provided on the Petition for Graduation form.

Graduation Ceremony
Each year Waldorf hosts a commencement ceremony for those graduates who have completed their program or who will complete their program in the subsequent Term 5. The student must be within six credit hours of completing the degree. It is not required for the graduate to attend the ceremony. However, Waldorf encourages all graduates to attend the commencement exercise and accompanying activities. Travel arrangements and accommodations are the responsibility of the student.

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Student Identity Verification Policy

In compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA) of 2008, Public Law 110-315, concerning the verification of student identity in distance education, Waldorf College has established processes to verify that a student registered in a distance education or correspondence education course or program is the same student who participates in and completes the program and receives the academic credit. The Student Identity Verification Policy is applicable to all Waldorf College students beginning with the application for admission and continuing through graduation, transfer, or withdrawal from the College.

Identity Verification Methods
Students enrolled in courses or programs offered through distance education or correspondence education are subject to one or more of the following student identity verification methods:

A. Government-Issued Photo Identification - Students making entrance application to Waldorf are required to submit government-issued photo identification prior to course registration for student identity verification. Students sitting for a proctored final examination are required to provide government-issued photo identification (i.e. driver’s license or other governmental agency issued photo identification.)

B. Secure, Individual Login and Passcode - Students are assigned a secure, individual Student Identification Number (SID) and password upon enrollment to Waldorf College. These assigned identifiers are used to access Waldorf’s Learning Management System (LMS) to complete coursework and the myWaldorf Student Portal to access course grades and related information. Because students use their SID when in email or phone communication with the College, it is recommended students periodically change their password to maintain security.

C. Proctored Examinations - Use of a Waldorf approved proctor is required for all final examinations, pursuant to the Final Examination Policy. Should virtual, third-party proctoring technology be implemented at Waldorf College, its use will be an acceptable method of student identification verification during final examinations in accordance with the Final Examination Policy.

D. Administrative or Academic Practices - Students are subject to identity verification, at the institution’s discretion, through use of personally identifiable information provided by the student upon application to the College. Students may be asked a random selection of questions when contacting the College to verify identity. In addition, faculty may commence verification of student identity following review of student work. Changes in academic performance or writing style may be monitored and prompt a request for identity verification.

E. Other Technologies used to Verify Student Identity - Use of new technologies proven effective in verification of student identity may be used. Technologies include typing pattern identification, personally identifiable information, biometric software, or other technologies.

Protection of Student Information
Waldorf practices methods of student identity verification that protects the privacy of student information. Additional facts pertaining to security of information can be found within the Technology Policy, under the Security of Information heading.

Notification of Student Fees
Students will be notified at the time of registration of any fees associated with verification of student identity. Proctoring services and associated costs are the responsibility of the student.

Procedure for Changing Password
Students who have forgotten their password or request to change their password should navigate to the main login page of the myWaldorf Student Portal. The Forgot Password link prompts entry of Username. Once this information is inserted successfully, an email with new password credentials is sent to the students’ primary email address. After completion of this process, students can login to Blackboard and access Tools and Personal Information, in the left navigation, to personalize their new password.

Student Responsibilities
Appropriate use of technology is the student’s responsibility. Students should take precautionary measures to keep login credentials secure and make arrangements to change password credentials periodically or in the event a breach is suspected. Unauthorized use of College Systems, further defined as the myWaldorf Student Portal, Waldorf College’s website, College networks, Internet, online classroom, or other hardware or software utilized in association with the College, is prohibited as identified in the Acceptable Use section found in Waldorf’s Technology Policy. This includes unauthorized access to other user accounts or transfer of user passwords to others.

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Transcripts

A transcript bearing the college seal and signature of the registrar is the official copy of the student’s permanent academic record. One official transcript will be provided at the time of graduation. Additional transcripts may be obtained by written request to the college registrar’s office.

Requesting a Waldorf College Transcript
Once a student has completed the first three credit hours and course tuition is paid, the student may request an official Waldorf transcript. A Waldorf transcript may be requested by using the Transcript Request Form. This form may be downloaded from the myWaldorf Student Portal. Please allow 7 to 10 business days for processing.

Transcript Fees
The first three transcripts are free. After three free copies, the fee is $5.00 for the transcript and $2.00 for each additional ordered at the same time. Delivery by FAX is also available at a cost of $2.00 each. However, it is important to note that a faxed document is NOT accepted as an official transcript. Therefore, faxed transcripts are usually followed up by an official mailed copy which carries normal charges. To ensure prompt handling, the requests should include maiden and all married names, Social Security number, year(s) of attendance or graduation, current home address and name and address to whom the transcript should be sent.

 

The signature of the student requesting the transcript is required. (No phone calls or e-mails asking for a transcript request will be accepted.)

Refund Policy for Online Programs

Tuition refunds for course withdrawals are based on the Refund Policy for Online Programs.  All students who drop/withdraw from a course after the drop date will be charged a 20-percent registration fee, up to a maximum registration fee of $150 for the term.* Tuition will be refunded based on the term start date and the tuition percentage amounts listed below, minus the registration fee.

  • Week 1 = 100%
  • Week 2 = 80%
  • Week 3 = 60%
  • Week 4 = 40%
  • Week 5**=20%
  • Week 6 = 0%
  • Week 7 = 0%
  • Week 8 = 0%

Students are not permitted to withdraw from a course after the term end date.

* This registration fee does not apply to Iowa residents
** Refunds are issued from 0-percent up to 60-percent completion of calendar days in the term, in compliance with regulatory requirements,  Therefore, refund eligibility occurs up to the 60-percent threshold, prior to the conclusion of Week 5.

Students are not permitted to withdraw from a course after the term end date.

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